Administrative Skills, Banking Services, Billing, Biology, Biotech and Pharmaceutical, Budget Management, Calendar Management, Catering Services, Change Management, Customer Support/Service, Delivery Management, Dental Insurance, Detail Oriented, Establish Priorities, Event Management, Executive Assistant Skills , Financial Services, Fortune 500 Customers, Logistics Management, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Organizational Development/Management, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Project Tracking, Reimbursement, Retail, Retirement Funds, Schedule Development, Time Management, Travel Planning, Vision Plan
Primary Job Title:
Administrative Assistant
Alternate/Related Job Titles:
Executive Administrative Assistant
Senior Administrative Coordinator
Office Administrator
Talent Acquisition Administrative Support
Corporate Administrative Assistant
Location:
Framingham, MA
Onsite Flexibility:
Hybrid – onsite every Tuesday and may need to flex occasionally depending on needs.
Contract Details (Contract roles only):
Job Summary
The Administrative Assistant will provide primary administrative support to Talent Acquisition leaders. This role requires managing complex and dynamic calendars, expenses, and travel arrangements while serving as a key point of contact handling sensitive and confidential information with discretion.
The ideal candidate demonstrates high emotional intelligence, builds strong relationships across teams, adapts to diverse personalities, and handles sensitive situations with empathy and professionalism. This position supports critical communication across departments to ensure alignment, clarity, and timely decision-making.
Key Responsibilities
Provide main administrative support to Talent Acquisition leaders
Manage complex and dynamic calendars
Coordinate travel arrangements and process expenses
Serve as a primary point of contact for confidential matters
Communicate critical information across departments
Involve appropriate associates from other departments or divisions to resolve issues
Manage annual organization and timely processing of invoices
Coordinate meetings and events (scheduling, catering, room bookings, follow-up)
Lead key event planning for organization team summit meetings
Order gifts and flowers and manage delivery logistics
Oversee and monitor administrative projects
Respond to questions, requests, and research information
Perform other duties as required or directed
Required Experience
5+ years of complex calendar management
Experience scheduling meetings, arranging travel, and processing expenses
Strong Microsoft Office experience (PowerPoint, Excel, Outlook, Word)
Ability to manage confidential and sensitive information
Ability to perform and execute with minimal supervision
Nice-to-Have Experience
Administrative experience in a corporate setting
Understanding of change management
Understanding of budget management
Required Skills
Preferred Skills
Written & Verbal Communication
Relationship Building & Collaboration
Organizational & Multitasking Skills
Attention to Detail
Customer Service Excellence
Additional Skills
Emotional intelligence and empathy
Cross-department collaboration
Resourcefulness and problem-solving
Ability to avoid distractions and maintain focus
Team-oriented mindset
Ability to prioritize in a fast-paced environment
Benefits
About the Client
Off-Price Apparel and Home Retailer.
A Fortune 500 company and the leading off-price apparel and home fashion retailer in the U.S. and worldwide. With over 4,500 stores in nine countries and four e-commerce sites, our client offers various products at unbeatable prices. The company is committed to creating an inclusive workplace and being a responsible corporate citizen.
About GTT
GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. We highly value diverse and inclusive workplaces and support Fortune 500 organizations across banking, financial services, technology, life sciences, biotech, utilities, and retail sectors throughout the U.S. and Canada.
Job Number:
26-01948
Hashtags:
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