Administrative Assistant
GTT
Framingham, MA
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JOB DETAILS
SKILLS
Administrative Skills, Banking Services, Billing, Biology, Biotech and Pharmaceutical, Budget Management, Calendar Management, Catering Services, Change Management, Customer Support/Service, Delivery Management, Dental Insurance, Detail Oriented, Establish Priorities, Event Management, Executive Assistant Skills , Financial Services, Fortune 500 Customers, Logistics Management, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Organizational Development/Management, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Project Tracking, Reimbursement, Retail, Retirement Funds, Schedule Development, Time Management, Travel Planning, Vision Plan
LOCATION
Framingham, MA
POSTED
21 days ago
Primary Job Title:
Administrative Assistant
Administrative Assistant
Alternate/Related Job Titles:
Executive Administrative Assistant
Senior Administrative Coordinator
Office Administrator
Talent Acquisition Administrative Support
Corporate Administrative Assistant
Location:
Framingham, MA
Onsite Flexibility:
Hybrid – onsite every Tuesday and may need to flex occasionally depending on needs.
Contract Details (Contract roles only):
- Position Type: Contract
- Contract Duration: 5 Months
- Start: As Soon As Possible
- Pay Rate: $26 - 26.60/hr
Job Summary
The Administrative Assistant will provide primary administrative support to Talent Acquisition leaders. This role requires managing complex and dynamic calendars, expenses, and travel arrangements while serving as a key point of contact handling sensitive and confidential information with discretion.
The ideal candidate demonstrates high emotional intelligence, builds strong relationships across teams, adapts to diverse personalities, and handles sensitive situations with empathy and professionalism. This position supports critical communication across departments to ensure alignment, clarity, and timely decision-making.
Key Responsibilities
- Provide main administrative support to Talent Acquisition leaders
- Manage complex and dynamic calendars
- Coordinate travel arrangements and process expenses
- Serve as a primary point of contact for confidential matters
- Communicate critical information across departments
- Involve appropriate associates from other departments or divisions to resolve issues
- Manage annual organization and timely processing of invoices
- Coordinate meetings and events (scheduling, catering, room bookings, follow-up)
- Lead key event planning for organization team summit meetings
- Order gifts and flowers and manage delivery logistics
- Oversee and monitor administrative projects
- Respond to questions, requests, and research information
- Perform other duties as required or directed
Required Experience
- 5+ years of complex calendar management
- Experience scheduling meetings, arranging travel, and processing expenses
- Strong Microsoft Office experience (PowerPoint, Excel, Outlook, Word)
- Ability to manage confidential and sensitive information
- Ability to perform and execute with minimal supervision
Nice-to-Have Experience
- Administrative experience in a corporate setting
- Understanding of change management
- Understanding of budget management
Required Skills
- Calendar & Schedule Management
- Microsoft Office Suite
- Confidential Information Handling
Preferred Skills
- Written & Verbal Communication
- Relationship Building & Collaboration
- Organizational & Multitasking Skills
- Attention to Detail
- Customer Service Excellence
Additional Skills
- Emotional intelligence and empathy
- Cross-department collaboration
- Resourcefulness and problem-solving
- Ability to avoid distractions and maintain focus
- Team-oriented mindset
- Ability to prioritize in a fast-paced environment
Benefits
- Medical, Vision, and Dental Insurance Plans
- 401k Retirement Fund
About the Client
Off-Price Apparel and Home Retailer.
A Fortune 500 company and the leading off-price apparel and home fashion retailer in the U.S. and worldwide. With over 4,500 stores in nine countries and four e-commerce sites, our client offers various products at unbeatable prices. The company is committed to creating an inclusive workplace and being a responsible corporate citizen.
A Fortune 500 company and the leading off-price apparel and home fashion retailer in the U.S. and worldwide. With over 4,500 stores in nine countries and four e-commerce sites, our client offers various products at unbeatable prices. The company is committed to creating an inclusive workplace and being a responsible corporate citizen.
About GTT
GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. We highly value diverse and inclusive workplaces and support Fortune 500 organizations across banking, financial services, technology, life sciences, biotech, utilities, and retail sectors throughout the U.S. and Canada.
Job Number:
26-01948
26-01948
Hashtags:
#gttic
#gttic
About the Company
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