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Administrative Assistant

TalentBurst

Framingham, MA

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JOB DETAILS
SKILLS
Administrative Skills, Billing, Budget Management, Calendar Management, Catering Services, Change Management, Communication Skills, Customer Support/Service, Delivery Management, Detail Oriented, Establish Priorities, Event Management, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Project Tracking, Reimbursement, Team Player, Time Management, Travel Planning, Writing Skills
LOCATION
Framingham, MA
POSTED
1 day ago
Administrative Assistant
Location: Framingham, MA 01701 - onsite every Tuesday and may need to flex occasionally depending on needs.
4 Months

Job Description:
  • Main administrative support to Talent Acquisitionleaders.
  • Manage complex and dynamic calendars, expenses and travel arrangements.
  • Serve as a primary point of contact, handling sensitive and confidential information with discretion.
  • Demonstrates high emotional intelligence by building positive relationships, adapting to diverse personalities, and handling sensitive situations with empathy and professionalism.
  • Effectively communicates critical information across departments to ensure alignment, clarity, and timely decision-making.
  • Involve appropriate Associates from other departments or divisions to resolve issues.
  • Invoice management: Annual organization and timely processing of invoices.
  • Coordinate meetings and events, including scheduling, catering, room bookings, and follow-up.
  • Key event planning for organizations team summit meeting(s)
  • Adhoc responsibilities include; ordering gifts, flowers and managing the delivery of those items.
  • Oversee and monitor administrative projects. Performs other duties as required or directed.
  • Responds to questions, requests, and research information.

Key Requirements:
  • Administrative experience in a corporate setting preferred
  • 5 years of complex calendar management, scheduling meetings, arranging travel schedules and processing expenses
  • Strong Microsoft Office experience required, specifically PowerPoint, Excel, Outlook, and Word
  • Demonstrates exceptional written and verbal communication skills, maintains a professional demeanor, and delivers outstanding customer service.
  • Strong ability to build relationships and collaborate with local and remote team members and other admins.
  • Superior organizational and administrative skills with the ability to multitask, maintain strong attention to detail, and prioritize in a fast-paced environment.
  • Able to effectively manage confidential and sensitive information.
  • Ability to perform and execute with minimal supervision.
  • Willingness to learn, take direction well and be a team player.
  • Ability to focus and get the job done while avoiding distractions.
  • Great at being resourceful and leveraging relationships to solve problems.
  • Understanding of change management.
  • Understanding of the budget management.

#TB_EN
#ZR

Why TalentBurst?
At TalentBurst, we deliver more than talent, we deliver outcomes. We partner with you to move quickly and connect you to opportunities aligned with your skills and long term growth.

Backed by precision, transparency, and results, we connect top talent with leading organizations through trusted partnerships.

We offer competitive compensation and comprehensive benefits, including medical, dental, vision, and retirement options.

TalentBurst is an equal opportunity employer committed to an inclusive and diverse workforce.

About the Company

T

TalentBurst

For over 20 years, TalentBurst Inc. has been an award-winning provider of cutting-edge Workforce Management Solutions. With a strong commitment to staying ahead in the tech landscape, we pioneer innovative approaches to talent acquisition. Our expertise spans Life Sciences, and Healthcare Staffing, Banking, Financial, IT, and Engineering, as well as Global Employer of Record (EOR), Agent of Record (AOR), State, Local Government and Education (SLED), and IC validation/compliance services. Additionally, our division, TalentProcure, leads the industry with offerings such as High Hazard Payroll, Managed Services, and Vendor on Premise (VOP) solutions.

Due to our prioritization of excellent standards, we are Joint Commission Certified and are a certified Minority Business Enterprise (MBE) in the USA and Canada. Supporting over 130 Fortune 500 companies globally, we excel in navigating the landscape of talent acquisition. In a world of constant change, we embrace developing people-centric solutions that address the unique demands of our clients. Stay connected by visiting our website and following us on social media!

 

COMPANY SIZE
5,000 to 9,999 employees
INDUSTRY
Staffing/Employment Agencies
FOUNDED
2002
WEBSITE
http://www.talentburst.com/

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