Administrative Assistant

Administrative Assistant

Location: Framingham, MA

Onsite Flexibility: Hybrid — onsite every Tuesday and may need to flex occasionally depending on needs

Contract Details:

• Position Type: Contract
• Pay Rate: undefined (USD)

Job Summary

Provide main administrative support to Talent Acquisition leaders. Manage complex and dynamic calendars, expenses and travel arrangements. Serve as a primary point of contact, handling sensitive and confidential information with discretion. Demonstrate high emotional intelligence by building positive relationships, adapting to diverse personalities, and handling sensitive situations with empathy and professionalism. Effectively communicate critical information across departments to ensure alignment, clarity, and timely decision-making.

Key Responsibilities

• Provide main administrative support to Talent Acquisition leaders
• Manage complex and dynamic calendars, expenses and travel arrangements
• Serve as a primary point of contact, handling sensitive and confidential information with discretion
• Demonstrate high emotional intelligence by building positive relationships, adapting to diverse personalities, and handling sensitive situations with empathy and professionalism
• Effectively communicate critical information across departments to ensure alignment, clarity, and timely decision-making
• Involve appropriate Associates from other departments or divisions to resolve issues
• Invoice management: Annual organization and timely processing of invoices
• Coordinate meetings and events, including scheduling, catering, room bookings, and follow-up
• Key event planning for organization team summit meeting(s)
• Handle adhoc responsibilities including ordering gifts, flowers and managing the delivery of those items
• Oversee and monitor administrative projects
• Respond to questions, requests, and research information
• Perform other duties as required or directed

Required Experience

• Administrative experience in a corporate setting preferred
• 5 years of complex calendar management, scheduling meetings, arranging travel schedules and processing expenses

Required Skills

• Strong Microsoft Office experience, specifically PowerPoint, Excel, Outlook, and Word
• Exceptional written and verbal communication skills
• Professional demeanor and outstanding customer service
• Strong ability to build relationships and collaborate with local and remote team members and other admins
• Superior organizational and administrative skills with the ability to multitask, maintain strong attention to detail, and prioritize in a fast-paced environment
• Ability to effectively manage confidential and sensitive information
• Ability to perform and execute with minimal supervision
• Willingness to learn, take direction well and be a team player
• Ability to focus and get the job done while avoiding distractions
• Resourcefulness and ability to leverage relationships to solve problems
• Understanding of change management
• Understanding of budget management

Benefits

• Medical, Vision, and Dental Insurance Plans
• 401k Retirement Fund

About GTT

GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. As a Native American-owned, economically disadvantaged corporation, we highly value diverse and inclusive workplaces. Our clients are Fortune 500 banking, insurance, financial services, and technology companies, along with some of the nation's largest life sciences, biotech, utility, and retail companies across the US and Canada. We look forward to helping you land your next great career opportunity!

Job Number: 26-01948