Accounting, Administrative Skills, Background Investigation, Career Counseling, Check Processing, Communication Skills, Custodial Services, Data Entry, Detail Oriented, Driver's License, Employee Relations, Establish Priorities, File Maintenance, High School Diploma, Leadership, Maintenance Services, Microsoft Office, Multitasking, Office Management, Proofreading, Record Keeping, Safety Training, Security Clearance, Statistical Reports, Systems Maintenance, Team Player, Time Management, Typing
PCSI is looking for an Administrative Assistant for our upcoming custodial contract with Fort Lee. The anticipated start date of this role is August 2026.
The Administrative Assistant provides administrative support for the team's operations leadership and other employees. This role is responsible for managing the office phone line, offering inâperson support to employees, and handling email communication. The Administrative Assistant also handles administrative tasks on department-specific systems, like processing background checks, submitting time sheets, and payroll-related data entry.
This position is based on-site in an office in the Fort Lee area. Typical hours are Monday-Friday, 8:00am-5:00pm.
Who We Are:
PCSI is a non-profit organization whose mission is to enhance the lives of people with disabilities through employment, advocacy, partnerships, and innovation. We vet, prepare, lead, and sustain a skilled workforce that provides top-tier services at job sites across the country. Our areas of expertise are wide and diverse; total facilities maintenance, hospital environmental services, custodial and grounds, disability awareness training, job coaching, and job placement are just a few. We integrate people with disabilities and veterans into meaningful jobs with competitive wages and benefits. Serving people of all abilities in their life’s journey is at the heart of what we do.
What You'll Do as Administrative Assistant:
- ââââAssist in processing documents and materials, as assigned (e.g. applications, changes in employment status, payroll changes, etc.) to disseminate information to appropriate departments.
- âEnsure year end transfer of files storage is accurately documented according to the records management policy.
- âPrepare, manage, and submit all required contractual reports and invoicing to client. Maintain financial and various other records stored manually and electronically.
- Verify statistical reports for accuracy and completeness.
- Receive, respond, and document incoming calls as well as complaints received.
- Assist departments with special projects as needed.
- âProcess and distribute confidential and sensitive documents.
- âEstablish and maintain complex filling systems including safety training folders.
- âSupport other departments such as Accounting and Rehabilitation to aid personnel in administrative functions.
- Process documents to update and maintain employee files and records.
- âRespond to written and verbal inquiries from management and external sources to provide information, facilitate communication among departments, and complete administrative tasks. âââ
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
What You'll Need:
- ââââHigh school diploma or GED required.
- 1-2 years of prior office administration experience required, or equivalent combination of education and experience.âââ
Knowledge, Skills and Abilities:
- âââââIntermediate knowledge of Microsoft Office applications and PC functions.
- Ability to effectively listen and clearly communicate in person, in writing, and on the telephone.
- Ability to develop and maintain effective working relationships with employees, contract officials, and the public.
- âAbility to maintain confidentiality in all aspects of the job.
- Ability to maintain attention to detail in composing, typing, and proofing materials, establishing priorities, and meeting deadlines.
- âAbility to be a self-starter and have strong time management skills.
- âAbility to work well under pressure, multi-task, and handle multiple priorities.
- âAbility to work both with minimal supervision and as a team player.ââââ
Other Requirements:
- ââââAbility to pass credit, criminal, drug, and driving screening.
- âAbility to work any time or day of the week, including weekends and holidays.
- âPossess valid driver’s license and maintain good driving record.
- âIf required, ability to obtain and maintain security clearance and base access to assigned site(s).âââ
All veterans and/or persons with all types of disabilities are strongly encouraged to apply!