Administrative Assistant for TRIO Program (Grant-Funded)

Salary $37,592.00 Annually
Location  Dallas, NC
Job Type Full-Time Temporary Staff
Job Number 2022-00730
Division Student Affairs
Department TRiO Program (SSS)
Opening Date 05/06/2026

SUMMARY

OPEN UNTIL FILLED - 

Perform administrative and secretarial duties to support the Director of Student Development and Support Services, TRIO Student Support Services (SSS) staff, and ensure efficient operation of the department.  Position includes a wide variety of assignments, use of considerable judgment, and independent action. 

DUTIES AND RESPONSIBILITIES

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2. Perform routine clerical and receptionist duties.
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4. Maintain student database records.
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6. Assist in completing the Annual Performance Report (APR) submitted to the Department of Education on student success, retention, and graduation goals.
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8. Collect data and maintain records of project activities including the coordination of fiscal, personnel, purchasing, payroll, and monthly expenditure records.
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10. Gather data from the Institutional Effectiveness Office and Colleague system for the SSS Project Director.
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12. Coach participants in using computers and online College resources.
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14. Provide word processing and other office support to staff and students.
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16. Supervise work-study students assigned to project.
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18. Help organize Lunch and Learn workshops and other activities.
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20. Assist in preparation and maintenance of budget.
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22. Prepare travel, leave, reimbursement requests, and supply and equipment requisitions for the division.
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24. Collect and distribute divisional communications.
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26. Assist and/or participate in college-related activities.
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28. Maintain office in absence of supervisor.
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30. Enter requisitions into E-Procurement system.
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32. Periodically attend professional TRIO conferences and technology conferences to stay abreast of ever-changing practices.  
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34. Participate in professional development and college activities such as Late Registration, Graduation, and Open House as needed.
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36. Perform other duties as assigned by immediate supervisor, the Director of Student Development and Support Services, or Vice President for Student Services.
37. 
    

MINIMUM EDUCATION QUALIFICATIONS

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• Associate’s Degree in Office System’s Technology or related field.
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MINIMUM EXPERIENCE QUALIFICATIONS

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• Two years of administrative support experience. 
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• Experience with database management, word processing, spreadsheet applications, and budgets. 
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• Strong interpersonal and organizational skills. 
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• Ability to maintain confidentiality of records. 
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• Demonstrated administrative competencies through internal testing required.
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• Experience working with diverse populations, experience in an educational setting preferred.
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• Self-starter, organized, detail-oriented, ability to work independently, excellent customer service skills, ability to interact positively with faculty and students preferred.
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PHYSICAL REQUIREMENTS

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• Generally works in a traditional climate-controlled office environment and requires the ability to sit for extended periods.
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• Some walking, standing, and bending, with the ability to lift and maneuver items weighing up to 15 pounds required. 
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• Work environment can be stressful at times in dealing with a wide variety of challenges and deadlines.
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• In addition to regular office hours, position may sometimes require overtime and/or evening hours.
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BENEFITS

Gaston College provides a comprehensive, affordable insurance and benefits program.  We are continuously investigating new benefit offerings that are responsive to the needs of our regular** employees. 

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• State Health Plan
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• Dental Insurance
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• Vision Insurance
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• Health Care and Dependent Care Flexible Spending Accounts
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• Employee Assistance Program
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• Additional Supplemental Insurances
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• NC State Retirement Plan
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• Supplemental Retirement Plans
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• Disability Benefits, Long- and Short-Term
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• Longevity Pay
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• State Employees' Credit Union Eligibility
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• Leave (Vacation, Sick, FMLA, Civil and Military, Child/Student Involvement, Education, and Voluntary Shared)
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• Paid Holidays
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• Educational Advancement Compensation
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• Tuition Assistance
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• Employee Discount Program
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• Benefits Overview Booklet
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**Please note:  Temporary (part-time) employees do not earn benefits.

Salary/Compensation: $37,592 per year