Administrative Assistant for TRIO Program (Grant-Funded)

Administrative Assistant for TRIO Program (Grant-Funded)

Salary

$37,592.00 Annually

Location

Dallas, NC

Job Type

Full-Time Temporary Staff

Job Number

2022-00730

Division

Student Affairs

Department

TRiO Program (SSS)

Opening Date

05/06/2026

• Description
• Benefits
• Questions

SUMMARY

OPEN UNTIL FILLED -

Perform administrative and secretarial duties to support the Director of Student Development and Support Services, TRIO Student Support Services (SSS) staff, and ensure efficient operation of the department. Position includes a wide variety of assignments, use of considerable judgment, and independent action.

DUTIES AND RESPONSIBILITIES

• Perform routine clerical and receptionist duties.
• Maintain student database records.
• Assist in completing the Annual Performance Report (APR) submitted to the Department of Education on student success, retention, and graduation goals.
• Collect data and maintain records of project activities including the coordination of fiscal, personnel, purchasing, payroll, and monthly expenditure records.
• Gather data from the Institutional Effectiveness Office and Colleague system for the SSS Project Director.
• Coach participants in using computers and online College resources.
• Provide word processing and other office support to staff and students.
• Supervise work-study students assigned to project.
• Help organize Lunch and Learn workshops and other activities.
• Assist in preparation and maintenance of budget.
• Prepare travel, leave, reimbursement requests, and supply and equipment requisitions for the division.
• Collect and distribute divisional communications.
• Assist and/or participate in college-related activities.
• Maintain office in absence of supervisor.
• Enter requisitions into E-Procurement system.
• Periodically attend professional TRIO conferences and technology conferences to stay abreast of ever-changing practices.
• Participate in professional development and college activities such as Late Registration, Graduation, and Open House as needed.
• Perform other duties as assigned by immediate supervisor, the Director of Student Development and Support Services, or Vice President for Student Services.

MINIMUM EDUCATION QUALIFICATIONS

• Associate's Degree in Office System's Technology or related field.

MINIMUM EXPERIENCE QUALIFICATIONS

• Two years of administrative support experience.
• Experience with database management, word processing, spreadsheet applications, and budgets.
• Strong interpersonal and organizational skills.
• Ability to maintain confidentiality of records.
• Demonstrated administrative competencies through internal testing required.
• Experience working with diverse populations, experience in an educational setting preferred.
• Self-starter, organized, detail-oriented, ability to work independently, excellent customer service skills, ability to interact positively with faculty and students preferred.

PHYSICAL REQUIREMENTS

• Generally works in a traditional climate-controlled office environment and requires the ability to sit for extended periods.
• Some walking, standing, and bending, with the ability to lift and maneuver items weighing up to 15 pounds required.
• Work environment can be stressful at times in dealing with a wide variety of challenges and deadlines.
• In addition to regular office hours, position may sometimes require overtime and/or evening hours.

Gaston College provides a comprehensive, affordable insurance and benefits program. We are continuously investigating new benefit offerings that are responsive to the needs of our regular employees.

• State Health Plan
• Dental Insurance
• Vision Insurance
• Health Care and Dependent Care Flexible Spending Accounts
• Employee Assistance Program
• Additional Supplemental Insurances
• NC State Retirement Plan
• Supplemental Retirement Plans
• Disability Benefits, Long- and Short-Term
• Longevity Pay
• State Employees Credit Union Eligibility
• Leave (Vacation, Sick, FMLA, Civil and Military, Child/Student Involvement, Education, and Voluntary Shared)
• Paid Holidays
• Educational Advancement Compensation
• Tuition Assistance
• Employee Discount Program
• Benefits Overview Booklet

Please note: Temporary (part-time) employees do not earn benefits.

01

Have you reviewed the job posting, including the salary, for this position?

• Yes
• No

02

Do you have an associates degree from a nationally accredited institution in Office Systems Technology or a related field? (Required)

• Yes
• No

03

Do you have two years of administrative support experience? (Required)

• Yes
• No

04

Have you reviewed the Physical Requirements for this position and are you able to perform them?

• Yes
• No

05

In addition to regular office hours are you able to work overtime and/or evening hours as required by the position?

• Yes
• No

Required Question

Employer Gaston College

Address 201 Highway 321 South

Dallas, North Carolina, 28034

Phone 704-922-2234

Website http://www.gaston.edu