Administrative Assistant for the Office of Faith and Practice
Location
St. Davids
Job Type
Full-Time
Job Number
1120
Department
Student Development
Opening Date
07/02/2026
Join our vibrant community of dedicated faculty and staff who work to create a transformative educational experience rooted in faith, reason, and justice.
Eastern University is a nationally-recognized Christian university enrolling approximately 9,000 students in a wide array of undergraduate, graduate, professional, and seminary programs. The university's main campus is located in St. Davids, PA, with many programs also offered online. Eastern's core values of Faith, Reason, and Justice are woven into all of its educational offerings. Through dynamic programs, a vibrant campus community, and meaningful service learning opportunities, Eastern University is committed to providing students with transformative, accessible, and affordable education.
Position Description
The Administrative Assistant for the Office of Faith & Practice (OFP) provides comprehensive administrative, operational, and clerical support to the OFP staff. Reporting directly to the University Chaplain, this role ensures the smooth daily functioning of the office while fostering a welcoming, inclusive, and supportive environment for students, faculty, staff, and community members.
Position Responsibilities
Administrative & Operations Support
? Front-Facing Operations: Serve as the primary point of contact for general inquiries; manage the OFP email inbox and phone lines with excellent customer service.
? Financial Administration: Process financial paperwork, including invoices, expense reimbursements, and operational transactions; track and assist in monitoring the overall OFP budget.
? Logistics & Inventory: Order and maintain inventory for office supplies, marketing materials, and event resources.
? Fleet Management: Coordinate scheduling, routine maintenance requests, and key management for vehicles designated to the Office of Faith &.
? Cross-Departmental Collaboration: Support staff in the OFP and assist with general administrative tasks for the broader Student Development Office and staff as time and capacity permit.
? Student Engagement: Provide administrative and logistical support to the Student Chaplain Program, student ministries, immersion experiences, and the Chamberlain Interfaith Fellowship Program.
Event Coordination
? Event Planning & Execution: Assist in planning, coordinating, and executing all OFP events, including weekly campus Chapel services and workshops.
? Logistics Management: Manage comprehensive event logistics, including venue reservations, catering coordination, AV/technology setups, and promotional material distribution.
? Evaluation: Support post-event evaluations and data collection to assess program effectiveness and engagement.
Marketing, Outreach, & Publications
? Content Creation: Assist in developing promotional content for social media, newsletters, and campus-wide communications to increase awareness of OFP programming.
? Digital Maintenance: Update and maintain the official OFP website and campus event calendar.
? Print & Media: Produce, edit, and supervise the distribution of physical and digital publications, including brochures, flyers, signs, and bulletin boards.
Qualifications
? Education: Bachelor's degree or equivalent professional experience in event management, business administration, higher education, or a related field.
? Experience: 1-3 years of experience in event coordination, administrative support, or a related operational role.
? Communication: Excellent written and verbal communication skills; ability to build meaningful professional relationships with students, faculty, staff, and administration.
? Organizational Skills: Exceptionally organized with a proven ability to manage multiple tasks and competing priorities simultaneously.
? Technical Proficiency: Proficient with Google Suite, Microsoft Office Suite, and Canva; willingness and adaptability to learn new institutional software.
? Design & Media: Basic graphic design skills and familiarity with social media content creation and website maintenance are highly desired.
? Discretion: Demonstrated capability to handle sensitive and confidential matters with the utmost discretion.
? Cultural Competency: A deep commitment to diversity, equity, and inclusion, with demonstrated cultural competency in a diverse campus ecosystem.
? Religious Competency: A deep commitment to the mission of Eastern University supported by the OFP with a keen awareness and sensitivity to students religious diversity.
About Eastern University
Eastern University is a Christian university of the arts and sciences that integrates faith, reason and justice for students in its undergraduate, graduate, seminary, urban, professional and international programs. Applicants should have a Christian commitment compatible with its mission and be willing to support the mission and vision of the university. The university complies with federal and state guidelines of nondiscrimination in employment; members of protected classes encouraged to apply.
Background Checks
Standard University employees are required to complete the background clearance process. Employment is contingent upon the successful results of an employment background screening. The employment background screening may include but is not limited to your consumer credit history (for positions that work with the university finances or alumni funds only), verification of education and professional credentials, criminal history, driving history, residency, immigration status, performance, references, and other qualities pertinent to your qualifications for the following position.
Youth Clearances are required for positions with direct contact with children and essential personnel positions. Employees working with or around minor age children are required to complete the youth clearance process which includes the following four child protection clearances:
1) Affidavit;
2) FBI Criminal Record Check;
3) Pennsylvania Department of Human Services Child Abuse History Clearance and;
4) Pennsylvania State Police Criminal Record Check.
In accordance with state laws, Act 73 of 2007, Act 153 of 2014, Act 168 (relating to the Child Protective Services Law), school employees of Eastern University who will have "direct contact with children" must complete the background check process prior to employment. Results must be submitted within ten days of receipt.
Description Disclaimer
This description is intended to describe the general level and nature of work performed by the person/people assigned to this position. It is not to be construed as an exhaustive list of duties and responsibilities of the person/people so assigned.
For all positions: Applicants must be authorized to work in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.
Statement of Non-Discrimination
Eastern University is committed to the principles of equal opportunity as defined under federal and state law, and does not discriminate unlawfully on the basis of race, gender, sexual orientation, color, creed, disability, national/ethnic origin, age, disabled veteran/Vietnam-era, Genetic Information and Nondiscrimination Act (GINA), or veteran status in its admission policy, program, or activities, educational policies, scholarship and loan programs, athletic and other University-administered programs, or employment practices and programs.
We offer a complete benefits package to full-time faculty and staff including healthcare coverage, retirement plan contributions, flexible spending and health savings accounts, life insurance, long-term and short-term disability, tuition remission and tuition exchange participation as well as an extensive holiday, summer hours and paid time off leave schedule.
Part-time Regular staff who are scheduled 30-36 hours per week over the course of a year, receive a full benefit package based on their part-time scheduled hours. Healthcare coverage is based on the ACA medical coverage guidelines. Affiliate faculty receive a benefit package as outlined with their covenant. Adjunct faculty may be eligible for medical coverage under the ACA after an annual one year lookback review.
Part-time staff who are scheduled to work less than 30 hours per week schedule are eligible for employer contribution towards the retirement plan after one year of employment. Eligibility rules apply. Adjunct faculty may make employee deferral contributions towards the retirement plan.
Part-Time Graduate Assistant Coaches are eligible for participation in the Tuition Remission Coaches Program.
Temporary, Contractors and Seasonal Employees: Individuals in this status are scheduled on an as-needed-basis and are not eligible for participation in the University's benefits programs.
Detailed information regarding our benefits program and eligibility is provided once hired or you can contact Human Resources with any questions.
Employer Eastern University
Address 1300 Eagle Road
St. Davids, Pennsylvania, 19087
Phone 610-341-5986
Website http://www.eastern.edu