Administrative Assistant for Human Resources

Administrative Assistant for Human Resources JobID: 3104

Position Type:

Support Staff/Executive Secretary

Date Posted:

6/6/2026

Location:

District 211 Administration Center

Date Available:

ASAP

Closing Date:

Until Filled

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Description:

Administrative Assistant for Human Resources (Exempt Position)

Qualifications:

• High school diploma or equivalent, or compensating experience
• A minimum of three (3) years' successful Human Resources experience, preferably in a school setting
• Proficiency with the Microsoft Office suite and Google Workspace, with a strong knowledge of Microsoft Word and Excel preferred
• Excellent customer service, organization, prioritization, analytical, and interpersonal skills
• Sound judgment, a high level of trustworthiness, and respect for confidentiality
• Ability to work quickly and accurately in a deadline-driven environment with frequent interruptions
• Ability and willingness to work overtime during high needs times of the year as directed

Responsibilities:

• Serves as an initial point of contact and responds to various requests and inquiries from District employees and outside entities.
• Under the guidance of administration, researches and resolves employee issues, and communicates information on status and resolution.
• Under the guidance of administration, interprets and applies employee collective bargaining agreements (CBAs) and approved wages and fringe benefits documents for different employee groups.
• Processes a large volume of Human Resources paperwork with a high degree of accuracy, including: hiring and onboarding materials, payroll and benefits-related documents, employment verifications, licensure-related paperwork, leave-related documents, separation and unemployment-related documents, and Department requisitions and other budget-related paperwork.
• Gathers, organizes, analyzes, and inputs large quantities of data (including confidential data) with speed and accuracy for a variety of regulatory, legal, and other purposes.
• Completes a high volume of computer-based work using specialized software and databases, sometimes with short timelines or to meet contractually established deadlines.
• Prepares, edits, and formats high quality draft and finalized letters, memos, and other materials, ensuring completeness, accuracy, and compliance with laws, policies, and procedures.
• Engages in problem solving by analyzing situations and communicating effective solutions both verbally and in writing.
• Schedules, plans, and coordinates special events for the Human Resources Department (employee orientations, meetings, recruitment events, trainings, negotiations, etc.)
• Assists with Human Resources Department budget management and purchasing, in compliance with established District procedures.
• Works cooperatively with co-workers and other District employees.
• Demonstrates considerable judgment and tact when handling the diverse issues that arise.
• Maintains a regular, organized filing system, including locked, confidential files.
• Maintains high standards of professionalism and confidentiality and actively models these for others.
• Works well under pressure with tight deadlines and frequent interruptions.
• Follows complex oral and written instructions.
• Assists in carrying out various human resources programs and initiatives.
• Seeks out cross training opportunities from others within the department and provides the same to others as appropriate.
• Performs other related duties as assigned.

Application Procedure:

Apply online

Selection Procedure:

Skills test may be administered as part of the candidate selection process.

Salary:

Exempt 2 Salary Schedules

Benefits:

Benefits for exempt office workers follow the same benefit package as Support Staff Contract Benefits

Candidates May Contact:

Ken Kleber, (Incoming) Assistant Superintendent of Human Resources at kkleber@d211.org.