Administrative Assistant for Human Resources JobID: 3104
Position Type:
Support Staff/Executive Secretary
Date Posted:
6/6/2026
Location:
District 211 Administration Center
Date Available:
ASAP
Closing Date:
Until Filled
Additional Information: Show/Hide
Description:
Administrative Assistant for Human Resources (Exempt Position)
Qualifications:
- High school diploma or equivalent, or compensating experience
- A minimum of three (3) years' successful Human Resources experience, preferably in a school setting
- Proficiency with the Microsoft Office suite and Google Workspace, with a strong knowledge of Microsoft Word and Excel preferred
- Excellent customer service, organization, prioritization, analytical, and interpersonal skills
- Sound judgment, a high level of trustworthiness, and respect for confidentiality
- Ability to work quickly and accurately in a deadline-driven environment with frequent interruptions
- Ability and willingness to work overtime during high needs times of the year as directed
Responsibilities:
- Serves as an initial point of contact and responds to various requests and inquiries from District employees and outside entities.
- Under the guidance of administration, researches and resolves employee issues, and communicates information on status and resolution.
- Under the guidance of administration, interprets and applies employee collective bargaining agreements (CBAs) and approved wages and fringe benefits documents for different employee groups.
- Processes a large volume of Human Resources paperwork with a high degree of accuracy, including: hiring and onboarding materials, payroll and benefits-related documents, employment verifications, licensure-related paperwork, leave-related documents, separation and unemployment-related documents, and Department requisitions and other budget-related paperwork.
- Gathers, organizes, analyzes, and inputs large quantities of data (including confidential data) with speed and accuracy for a variety of regulatory, legal, and other purposes.
- Completes a high volume of computer-based work using specialized software and databases, sometimes with short timelines or to meet contractually established deadlines.
- Prepares, edits, and formats high quality draft and finalized letters, memos, and other materials, ensuring completeness, accuracy, and compliance with laws, policies, and procedures.
- Engages in problem solving by analyzing situations and communicating effective solutions both verbally and in writing.
- Schedules, plans, and coordinates special events for the Human Resources Department (employee orientations, meetings, recruitment events, trainings, negotiations, etc.)
- Assists with Human Resources Department budget management and purchasing, in compliance with established District procedures.
- Works cooperatively with co-workers and other District employees.
- Demonstrates considerable judgment and tact when handling the diverse issues that arise.
- Maintains a regular, organized filing system, including locked, confidential files.
- Maintains high standards of professionalism and confidentiality and actively models these for others.
- Works well under pressure with tight deadlines and frequent interruptions.
- Follows complex oral and written instructions.
- Assists in carrying out various human resources programs and initiatives.
- Seeks out cross training opportunities from others within the department and provides the same to others as appropriate.
- Performs other related duties as assigned.
Application Procedure:
Apply online
Selection Procedure:
Skills test may be administered as part of the candidate selection process.
Salary:
Exempt 2 Salary Schedules
Benefits:
Benefits for exempt office workers follow the same benefit package as Support Staff Contract Benefits
Candidates May Contact:
Ken Kleber, (Incoming) Assistant Superintendent of Human Resources at kkleber@d211.org.