Administrative Assistant - Financial Operations

Administrative Assistant - Financial Operations

Salary

$55,000.00 - $75,000.00 Annually

Location

Auburn Hills Campus

Job Type

Management Staff Exempt

Remote Employment

Flexible/Hybrid

Job Number

202400322

Division

Financial Services

Opening Date

07/09/2026

Closing Date

7/24/2026 11:59 PM Eastern

Shift Days/Hours

Monday - Friday, 8:30am - 5:00pm

• Description
• Benefits
• Questions

Summary of Purpose

Serves as an assistant for a College officer or other College administrator. Performs executive secretarial duties and administrative support tasks that will enhance the leadership effectiveness of the supervisor, manages office operations, and prepares confidential documents and reports. Incumbent has unique responsibilities depending on the department or area of assignment. This position is expected to work in a multi-cultural diverse working environment.

Typical Duties

This description is intended to indicate the types of duties and responsibilities requested of the employee assigned this title. It is not intended to be an exhaustive list of all the duties and responsibilities that may be required:

1. Contacts appropriate College administrative and professional staff as well as educational, community and professional resources on supervisor's behalf to collect data and prepare specific reports; utilizes spreadsheet, word processing, and appropriate technology and software to format results.

2. Assists the College administrator with daily and unique issues with a high degree of accuracy, efficiency, confidentiality, and professionalism.

3. Demonstrates initiative when providing assistance to the College administrator.

4. Schedules, attends, and take minutes at campus and/or college meetings or hearings as needed; prepares and distributes documents, reports, and minutes as appropriate; maintains and tracks the supervisor's appointments for review and follow-up.

5. Answers and screens telephone calls; promotes customer confidence and operations by assisting in resolving questions or issues raised, referring inquiries to appropriate areas within the college.

6. Provides oversight and coordination of administrator's schedule including meetings and other arrangements; receives and routes correspondence to appropriate entities for further action.

7. Coordinates or assists with special events, dept-wide meetings or projects when requested.

8. Supervises work of federal work study or student assistants and staff including training, assigning duties, and monitoring performance as directed.

9. Assist with maintaining office supply inventory for department use; utilizes college wide computer system to enter purchase order requisitions according to established College purchasing procedures.

10. Prepares, edits, and finalizes written materials such as letters, memos, correspondence, forms, contracts, and reports with direction from assigned administrator.

11. Creates and maintains various college and campus lists (e.g. Outlook distributions, organizational charts, emergency lists, etc.).

12. Assists with department financial operations management and implementation, including, but not limited to:

a. Streamlining incoming electronic invoices/mail

b. Resolving issues with vendors and reviewing statements

c. Overseeing dashboard of activity in Softdocs

d. Assisting department with FOIA requests/data gathering

e. Scan all department paperwork utilizing Softdocs

f. Coordinate pickup/drop-offs of financial operations paperwork

13. Performs other related duties, as assigned.

14. Ability to work additional hours, as needed.

Knowledge and Skills Required

• Knowledge of Microsoft Office and Excel
• Knowledge of College budget and accounts payable/receivable procedures
• Ability to compile and prepare data and information
• Ability to manage multiple priorities, including special projects
• Ability to maintain confidentiality, professionalism, and use sound judgment on disclosure of confidential or sensitive issues

Minimum Education and Experience

EDUCATION: Associate degree or higher required. Bachelors degree in business or related degree preferred.

• AND-

EXPERIENCE: Three to five years' experience in an administrative or department support position.

We are excited to have you consider Oakland Community College (OCC) as your employer of choice!

OCC strives to provide valuable and empowering services not only to our students, but also to our employees.

See below the benefits offered by the College under the benefit types: full-time and part-time

Full-Time Positions for the Following Employee Groups:

Classified, Exempt (Non-union), Faculty, Maintenance, Operating Engineers, Public Safety, Teamsters

Benefit Effective Date: First of the month after date of hire

Medical

• Multiple PPO medical plans with prescription coverage to choose from; Plans provided by Blue Cross Blue Shield of Michigan (BCBSM)

• Free preventive services on every plan

• Health Savings Account (HSA) available with the High Deductible medical plans

• BCBSM through the Western Michigan Health Insurance Pool (WMHIP) medical is offered to all employment groups

• There is a $2,000 prorated Medical Opt Out stipend with proof of other applicable medical coverage

Dental

• Blue Cross Blue Shield of Michigan (BCBSM) plan provided by the College, no payroll deductions

Vision

• NVA (National Vision Administrators) plan provided by the College, no payroll deductions

Flexible Spending Accounts (FSAs)

• Health Care, Limited Purpose, Dependent Care, and Adoption FSAs are available

Life Insurance

• The College provides $120,000 of coverage (portion is subject to taxation), no payroll deductions

Disability

• 70% of wages provided for Short-Term and Long-Term Disability

Retirement

• College employees are part of the Michigan Public School Employees Retirement System (MPSERS) provided by the Michigan Office of Retirement Services (ORS)
• The Exempt, Faculty, and Teamsters employee groups can elect the Optional Retirement Plan (ORP) provided by TIAA; opting out of MPSERS

Voluntary Retirement Accounts

• Employees can open and contribute via payroll deduction into 403(b) and/or 457(b) voluntary retirement accounts provided by TIAA

Voluntary Benefits

• Employees can elect voluntary benefits of optional life insurance (for self, spouse, and/or children), cancer protection, pet insurance, legal & ID shield, long term and/or critical care during annual open enrollment in November

Tuition

• OCC tuition waiver program for employees and their dependents
• Employees may take Non-OCC classes using the tuition reimbursement program

Employee Assistance Program (EAP)

• Employees have a free resource to assist with a wide-range of needs, including counseling sessions

Employee Group: Classified Part-Time

Benefit Effective Date: First of the month after date of hire

Part-time Classified employees are offered the opportunity to have medical, dental, vision at the full monthly premium; life insurance is also available at a nominal cost. Participation requires that benefit costs be taken via payroll deduction.

Medical

• Multiple PPO medical plans with prescription coverage to choose from; Plans provided by Blue Cross Blue Shield of Michigan (BCBSM)

• Free preventive services on every plan

• Health Savings Account (HSA) available with the High Deductible medical plans

• BCBSM through the Western Michigan Health Insurance Pool (WMHIP) medical is offered to all employment groups

Dental

• Blue Cross Blue Shield of Michigan (BCBSM) plan that has free in-network preventive services including two annual cleanings

Vision

• NVA (National Vision Administrators) plan that includes annual examinations with participating providers

Life Insurance

• Employees can choose to have a life insurance policy of $10,000 or $20,000

Retirement

• College employees are part of the Michigan Public School Employees Retirement System (MPSERS) provided by the Michigan Office of Retirement Services (ORS)

Voluntary Retirement Accounts

• Employees can open and contribute, via payroll deduction, into 403(b) and/or 457(b) voluntary retirement accounts provided by TIAA

Tuition

• OCC tuition waiver program for employees and their dependents
• Employees may take Non-OCC classes using the tuition reimbursement program

Employee Group: Adjunct Faculty, Part-time Hourly (Non-union), and Casual Instructors*

Retirement

• College employees are part of the Michigan Public School Employees Retirement System (MPSERS) provided by the Michigan Office of Retirement Services (ORS)

Voluntary Retirement Accounts

• Employees can open and contribute, via payroll deduction, into 403(b) and/or 457(b) voluntary retirement accounts provided by TIAA

Tuition

• OCC tuition reimbursement program available for Adjunct Employees
• Edustaff employees are not eligible for OCC benefits.

Contact Information: hr@oaklandcc.edu

01

Do you have three to five years' experience in an administrative or department support position.

• Yes
• No

02

Please indicate your salary expectations for this position.

• 50,000 - 54,999
• 55,000 - 59,999
• 60,000 - 64,999
• 65,000 - 69,999
• 70,000 - 79,999
• 80,000 - 83,000

03

Do you have a minimum of an Associates Degree or higher in Business or related field?

• Yes
• No

04

Do you have a Bachelor's degree?

• Yes
• No

Required Question

Employer Oakland Community College Office Of Human Resources

Address 2900 Featherstone Rd.

Auburn Hills, Michigan, 48326

Phone 248-341-2022

Website https://www.oaklandcc.edu/