Administrative Assistant
PlanIT Group
Eagan, MN
Possibility for some Telework
Summary:
Provides administrative support in a variety of functions to an executive, team, department or another group in an organization. Collects, reviews and analyzes complex and/or confidential information and creates reports, charts, budgets, and other presentation materials. Responds to or routes priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of the executive. Schedules and coordinates meetings, travel, and other group activities. May plan and schedule work and direct other staff to deliver support. Has advanced word processing, spreadsheet, database, graphics software, and analytical skills.
Has gained full proficiency in a broad range of activities related to the job. Independently performs a wide range of complex duties under general guidance from supervisors.
Description:
• Tracks completion of tasks assigned to team members to ensure timely and accurate submission.
• Manage team task board, adding lanes and assigning tasks as needed
• Compiles and formats information as requested, prepares reports, memos, letters, background papers and other documentation as required; uses word processing applications.
• Schedules meetings and changes appointments as warranted or requested.
• Performs routine administrative and facilities support activities
• Takes ownership of team data to keep a clean record of employee and contractor contact information and team makeup
• Ability to combine, organize, and clean data in Excel
• Strong communication skills
• Exceptional writing skills
• Compose communications to teams of software developers, managers, and contractors
• Attend meetings and take notes on task assignments, summarize meetings
• Serve as Audit coordinator, ensuring audits are assigned to the correct parties and following up with auditors and subject matter experts on timeline for completion
• Manage cube assignments, equipment orders, supply orders
• Submit service requests for facility issues
• Collect e-documents and digital signatures, archive employee e-documents
• Exercises discretion in handling a variety of confidential and sensitive issues and assignments; and in providing information or making referrals.
Preferred:
• Ability to pivot data in Excel
• Ability to use task automation tools
• Basic Power Apps skills
Additional Skills/Experience
• A minimum of 3-7 years' relevant experience.
• A degree from an accredited College/University. If the individual does not have a degree then four additional years of related experience is required.
• Excellent communication skills.
Additional Provisions:
• Pass both a client mandated clearance process to include drug screening, criminal history check and credit check.
• All candidates must be a US Citizen or US Permanent Resident
• Candidate must have lived in the US for the past 5 years.
• Cannot have more than 6 months travel outside the United States within the last five years. Military Service excluded. (Exception does not include military family members.)
About the Company
PlanIT Group
PLANIT Group is a fast-growing global technology consulting firm dedicated to delivering innovative solutions to our clients that drive results. We collaborate with our partners and customers to help them improve performance, efficiency, and quality. Our team delivers innovative solutions and services - including management consulting, systems integration, ERP solutions, enterprise architecture, communications, and infrastructure services. We focus on delivering value and driving increased productivity and efficiencies for our clients’ mission. Our extensive experience in the Federal, Defense, Intelligence, State, Local, Healthcare and Commercial industries delivers proven results and accelerated benefits.
Clients engage PLANIT for our expertise, innovative approach, and our exceptional team. We promote a creative, client-centric work environment and culture, striving to provide challenging and rewarding opportunities for our company’s employees and partners. Integrity and innovation are the core principles of our company philosophy. Our customers engage us to create solutions to complex mission challenges, and PLANIT delivers. For more information, visit http://www.planitgroup.com/. Innovation. Integration. Integrity.