Administrative Assistant

#LI-Skilled-01
Now Hiring: Manufacturing Administrative Assistant in Durham, NC

Shift: Monday - Friday, 8 AM - 4:30 PM

Job Summary

As an Administrative Assistant, you will handle a variety of tasks within the General Services Department, utilizing critical thinking skills to advance your career in Smart Manufacturing. The ideal candidate will be self-motivated and adaptable in both tasks and personality.

Responsibilities

• Manage the flow of products and supplies for breakrooms, conference rooms, office, and janitorial needs.
• Oversee invoice payments and the procurement process, assisting staff as required.
• Receive, unpack, and inspect supply orders for damage, and record any shortages.
• Transport received supplies to appropriate storage areas, including long-term storage, office storage, breakrooms, and conference rooms.
• Handle mail duties: pickup, sorting, delivery, preparation of outgoing mail, and signing for certified mail/parcels.
• Manage contracted janitorial staff to maintain cleanliness and adhere to 5S standards.
• Run errands and make deliveries within the office or to external vendors, providing information to staff or clients as needed.
• Maintain an inviting office environment, including plant care and assisting with holiday decor setup and teardown.
• Organize refreshments and meals for conference rooms or meeting areas as requested.
• Manage corporate housing tasks, such as handling occupant turnover and creating welcome packages for new occupants.
• Participate in special projects as requested.
• Perform other duties as assigned.

Qualifications

• Proficiency in Microsoft Office is required.
• Strong verbal and written communication skills.
• Critical thinking and problem-solving skills.
• Ability to sit, stand, and walk for up to 8 hours per day.
• Capability to frequently lift and move items weighing 25 lbs or more.

Education and Experience

• High school diploma or GED equivalent is required.
• One to two years of relevant work experience.