Administrative Assistant

Adecco is assisting a Fortune 500 client in recruiting for an Administrative Assistant in Dublin, CA. This is a full-time temporary position in Dublin, CA.

Administrative Assistant jobs require candidates to have excellent communication, organizational agility, and must have accuracy andquality of work skills in a high-volume corporate environment. If you meet the qualifications listed below - Apply Now!

Responsibilities for the Administrative Assistant include but are not limited to:

• Exercise independent judgment and personal initiative in performing responsible and difficult technical, specialized, and complex administrative and secretarial work of a confidential nature.
• Take appropriate authorized action in the absence of the GVP to ensure that matters requiring attention are referred to and handled in a manner to minimize the effect of his/her absence.
• Act as liaison between other executives and staff in matters involving his/her office, including meetings, documentation, and activities requiring authorized action.
• Manage the GVP schedule and calendar; arrange meetings, conference calls and appointments. Independently problem solve scheduling conflicts.
• Receive and screen communications to the GVP, including telephone calls and e-mail messages, recorded messages and/or provide assistance using independent judgment to determine those requiring priority attention; channel and facilitate communication from customers and associates and redirect callers to appropriate department/field representative for resolution/assistance (customer complaints, employee inquiries and complaints, vendors inquiries, inquiries regarding legal requests).
• Receive and distribute incoming mail; review and evaluate mail to identify those items requiring priority attention. Prepare for GVP review. Log and route communications requiring action.
• Produce letters, reports, bulletins, memoranda and e-mails, including material of a confidential nature. Compose correspondence, reports, presentations, speeches, organization charts, rough drafts, transcription machine tapes or verbal instructions.
• Coordinate travel, including ground transportation, hotel accommodations, itinerary planning, meeting coordination, and ensure office requirements and facilities at destination are arranged, if required. Prepare and process expense reports.
• Organize team events and meetings, including identifying and reserving meeting space and managing contracts, organizing transportation, aggregating and coordinating meeting materials from business partners, organizing meals and breaks by working with caterers, and facilitating events.
• Maintain a variety of complex records and files related to operations and functions, including material of a highly confidential nature (personal files, working files, personnel files and department files). Provide document services (copy, fax, distribute).
• Manage personal matters and projects and other office duties as assigned.

• Proven experience working in a high-energy, demanding, multi-tasking environment; experience providing administrative and logistical support to a top executive; experience with scheduling, travel arrangements, financial reimbursements, communicating with senior level internal and external contacts; ability to shift priorities; superior organizational skills; advanced computer skills (Word, Excel, PowerPoint, Outlook, Visio), filing systems management, etc.
• 2-4 years of administrative support experience is preferred.
• Communicate effectively with co-workers, senior level internal and external contacts and representatives of public and private organizations to exchange and convey information; maintain confidentiality of privileged information obtained in the course of work.
• Organize own work, coordinating projects, setting priorities, meeting deadlines and following up on assignments with minimum direction.
• Knowledge of principles and business letter writing and basic report preparation; English usage, grammar, spelling, punctuation and vocabulary; compose, independently or from oral instructions, correspondence, memoranda, and other reports and materials.
• Knowledge of standard office administrative practices and procedures, including the use of standard office equipment.
• Basic budgeting theories and principles; basic mathematical computations, accounting and record keeping skills.
• Attention to detail.
• Ability to meet deadlines.
• College degree required.
• Project Management experience a plus.

• Starting Pay at $38/hr based on experience
• Weekly Pay - you receive a paycheck every week
• Generous Bonus Incentives offered for referrals!

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance