Western States Fire Protection WSFP and its subsidiaries are more than a company. We are a family of unique individuals committed to our purpose our values and each other. And we believe in making our own luck creating our own opportunities. WSFP accomplishes this by constantly innovating finding ways to create new value and seizing new opportunities.Protecting lives and property since 1985 WSFP and its subsidiaries specialize in Life Safety Systems. Our values are simple integrity quality safety professionalism commitment.What we offerHealth Life Dental and Vision InsuranceEmployee Assistant ProgramFlex Spending FSA Cafeteria Plan and HSA401k Plan - Matching up to 3Employee Stock Purchase PlanProfit Sharing PlanPaid Time Off PTO Parental Leave Paid Pregnancy Medical LeavePaid HolidaysTuition ReimbursementAnnual Discretionary BonusEmployer paid Life InsuranceGym membership reimbursementAdministrative AssistantThe Administrative Assistant is responsible for initiating conducting and coordinating the clerical and administrative functions required for the effective operation of an office. Heshe will assist other branch personnel including key managers in a variety of administrative roles.Job ResponsibilitiesResponsible for office reception functions including greeting customers vendors and associatesComplete the setup scheduling invoicing and collections of new jobsprojectsConduct billing receivable and payable functions as assignedProvide general administrative support for managers and staffWork with Customers and Inner Office Staff to keep projects moving forwardResponsible for data and budget entryManage job billingsProvide customers with invoices and required backup paperwork following the customers billing requirements Email fax upload to websites etc.Create type and distribute internal and external correspondenceUpdate collection notes in the Past Due Memos section of WebApps and AsteaMeet regularly with the Office Manager to review collection accounts and provide updatesSchedule and dispatch technicians equipment or service vehicles to appropriate locations according to customer requests specifications or needs using radios or telephones.Relay work orders messages and information to or from technicians supervisors and field inspectors using telephones.Act as national accounts coordinator for the Inspection department and is responsible for retrieving work orders off of various websites and distributing to the corresponding department contactsUpload Inspection reports to various websitesSend out receive and file Inspection reportsMaintain various types of records including job filesAssist in completing special reporting and licensing requirementsAssist in compiling contracts proposals and job packetsComplete special projects as required Accomplish responsibilities as required using business software as approved by WSFPOffer suggestions and solutions on improving efficiency of general office procedures Other duties as assignedJob QualificationsGood computer skills with working knowledge of business software applicationsBackground in basic secretarial skills is preferred1-2 years basic office experience desiredExcellent written and verbal communication skillsPuts forth a courteous friendly helpful attitude at all times when receiving office visitors answering the phones or dealing with other associates Ability to pass a pre-employment drug screen test and background checkAll qualified applicants with Western States Fire Protection Company will receive consideration for employment without regard to race color religion sex sexual orientation and gender identity national origin or status as a qualified individual with a disability or protected veteran.VEVRAA Federal ContractorAccessibility If you need help accessing this page please contact Phone 1-877-252-2168Email