Administrative Assistant - Director of Visual and Performing Arts

Primary Purpose

• Facilitate the efficient operation of the Visual and Performing Arts office through administrative and clerical services to the director. Actively engage in actions that contribute to the overall mission and strategic plan of Clear Creek ISD.

Qualifications

Education/Certification

• High school diploma or GED

Special Knowledge/Skills

• Effective communication and interpersonal skills
• Strong organizational and file maintenance skills
• Proficient typing, word processing, database processing, and spreadsheet processing
• Ability to be detail-oriented, to multi-task, and to work independently

Experience

Minimum of 3-5 years secretarial experience preferably in a public education environment

Major Responsibilities and Duties

• Provide secretarial support, including filing, typing, processing mail, and ordering supplies, as well as distributing correspondence, reports, and travel arrangements.
• Research, coordinate, and organize communication and information, then compose, prepare and distribute to appropriate audiences.
• Maintain and safeguard all confidential records and information.
• Assist in management of district budgets through the effective tracking of all departmental expenditures, purchase orders, transfers, entry fees, student and teacher travel costs, district bids, and reimbursements.
• Process all district bus requests for local, regional, and state academic and fine arts travel and field trips; assist in making travel arrangements for campus staffs and students; verify accuracy of transportation costs.
• Assist in production, distribution, tracking, and revision of all district fine arts curriculum guides and auxiliary materials.
• Exercise excellent telephone etiquette and respond appropriately to inquiries and requests from the community and district staff in all areas of job responsibility.
• Work with publishers and the TEA textbook department to disseminate information before, during, and after textbook adoptions.
• 9. Compile and distribute information, rules, guidelines, and entry forms for all local, regional and state fine arts competitions, exhibitions, and opportunities for students.
• 10. Assist in planning, preparing, and carrying out district in-service meetings and staff development conferences/workshops.
• Recommend procedures to systematically manage and report data.
• Assist with switchboard relief.
• Exhibit CCISD Core Values of trustworthiness, respect, responsibility, fairness, caring, and citizenship.
• Actively engage in actions that contribute to the overall mission and strategic plan of Clear Creek ISD.
• Stay up-to-date professionally through the selection of quality professional learning opportunities for personal growth.
• Research district policy, precedent, and current practices prior to taking action.
• Participate as an effective team member who contributes to district, department, and content goals.
• Demonstrates proficient levels of technology applications.
• Participates fully in drills and safety exercises to provide for the safety and overall emotional wellbeing of students.
• Utilize time wisely for effective management of job responsibilities.
• Maintain punctuality in daily work times, appointments, and meetings.
• Meet task completion deadlines established by supervisor.
• Maintain friendly customer-service-driven interactions with all stakeholders, students, teachers, administrators, and co-workers.
• Work cooperatively with co-workers and supervisors to ensure that the goals of the school/department are met.
• Maintain a positive and professional tone in all communication (i.e. email, written, and verbal).
• Perform other duties and accept other responsibilities as assigned.

Working Conditions

Mental Demands

• Effective verbal and written communication; concentration while performing duties; ability to maintain emotional control under stress; ability to work with frequent interruptions

Physical Demands/Environmental Factors

• Moderate standing, walking, bending, lifting; prolonged use of computer; repetitive hand motions; occasional prolonged or irregular work hours; occasional district-wide travel and

trips to Region IV

Days in Contract: 230

Hours: 7.5

Pay Grade: PARA 6