Administrative Assistant-Curriculum & Instruction Dept [CS33]

TSS/260 day contract

Monday-Friday

8 hours daily

Pay Column K: $18.06/hourly

+ Benefits

Job Description

Laramie County School District #1

Administrative Assistant - Curriculum & Instruction - Department

Purpose Statement

The job of Administrative Assistant - Curriculum & Instruction - Department is done for the purpose/s of providing secretarial support to assigned Directors and department; establishing and maintaining department records; coordinating assigned projects; and compiling and distributing a wide variety of material and reports.

This position also monitors the budgets in the entire Curriculum and Instruction Department.

Essential Functions

• Attends department and/or in-service meetings for the purpose of conveying and/or gathering information required to perform functions.
• Collaborates with a variety of staff (e.g. principals, coordinators, etc.) for the purpose of ensuring the budgets are maintained and utilized properly.
• Compiles data (e.g. work orders, budget reports, specialized reports, personnel records, etc.) for the purpose of preparing reports or processing requests.
• Coordinates assigned projects and/or program components (e.g. proper distribution of materials to a variety of departments, arrangements for conferences, meetings, travel requirements, etc.) for the purpose of completing activities and/or delivering services in a timely fashion.
• Maintains a variety of manual and electronic documents files and records (e.g. work orders, time sheets, expense reimbursement requests, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
• Maintains inventory of supplies and materials (e.g. forms, office supplies, equipment, etc.) for the purpose of ensuring items' availability.
• Prepares a variety of correspondence, reports, and other materials (e.g. correspondence, notices, reports, letters, memorandums, minutes, charts, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.
• Processes a variety of documents and materials (e.g. time sheets, work orders, requisitions, travel reimbursements, etc.) for the purpose of disseminating information in compliance with established administrative guidelines.
• Researches a variety of topics (e.g. current practices, policies, education codes, etc.) for the purpose of providing information and/or recommendations that address a variety of administrative requirements.
• Responds to inquiries from a variety of internal and external parties (e.g. district staff, other schools, government agencies, general public, students, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.
• Schedules a variety of activities (e.g. appointments, meetings, travel reservations/accommodations, facility usage, transportation, chaperons, etc.) for the purpose of making necessary arrangements for assigned administrator.

• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.