Administrative Assistant-College Ministry

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Description ------------

Department: Ministry Job Status: Full-time FLSA Status: Non-exempt Reports To: Director of College Ministry Grade/Level: B.A. preferred Amount of Travel Required: No travel required Work Schedule: 8:00am - 5:00pm, with flexibility to work nights and weekends

Positions Supervised -------------------

Work study students in Ministry Office

POSITION SUMMARY ----------------

The Administrative Assistant provides organizational and administrative support to staff members and student leaders in the Department of College Ministry. Duties include clerical, receptionist, and project-based work. In addition, the Administrative Assistant is the initial contact person in the College Ministry Office for all walk-in and telephone inquiries. She/he projects a professional image that complements the mission of Benedictine College through in-person and phone interaction.

ESSENTIAL FUNCTIONS -------------------

### Administrative Office Support

• Managing appointments and calendars
• Setting up meetings
• Processing incoming mail
• Maintaining office supplies
• Contacting vendors
• Assisting with photocopying, faxing, mailing, filing, word processing, and other clerical requests

### Telephone and Visitor Management

• Managing telephone calls and visits from students, parents, faculty, staff, employers, and community leaders

### Data Entry and Utilization

• Entering computer data and utilizing Colleague database to retrieve student information and Raiser's Edge for donor information

### Supervision and Training

• Supervising and training work study students and assigning jobs and evaluating/inspecting their work

### Administrative Tasks

• Assisting in data entry to process expense reports, receipts, bills, and file documents accordingly
• Assisting in the preparation of materials for Benedictine College Ministry mailings, meetings, and campus activities
• Composing agenda and minutes for staff meetings and team meetings
• Assisting in the coordination of campus-wide events sponsored by the Department of College Ministry

### Communication and Collaboration

• Communicating and collaborating with other college offices regarding various student issues
• Responding to staff requests for administrative support as needed
• Collecting and communicating information regarding the Department of College Ministry to the student body through Benedictine College Ministry FYIs, Facebook, and Twitter

### Event Coordination

• Assisting in the coordination of Ministry-sponsored meetings, retreats, and trainings that often occur during nights and weekends

### Other Duties

• Performing other related duties as required or assigned

POSITION QUALIFICATIONS ----------------------

### Competency Statement(s)

• Understanding and acceptance of Catholic and Benedictine values
• Ability to perform work accurately and thoroughly
• Demonstrates a professional attitude at all times
• Ability to relate effectively with students, parents, faculty, and staff
• Excellent oral, written, and interpersonal skills, as well as proven organizational skills
• Computer skills including word processing, e-mail, and database software
• Promptness and regular attendance are essential

### Education and Experience

• High School diploma required; A.A.S. degree preferred
• Three to five years of office experience preferred

PHYSICAL DEMANDS -----------------

### Physical Abilities

• Stand
• Walk
• Sit
• Handling/Fingering
• Reach Outward
• Reach Above Shoulder
• Climb
• Crawl
• Squat or Kneel
• Bend
• Push/Pull

### Physical Exertion

• 12 lbs or less
• 13-25 lbs
• 26-40 lbs
• 41-100 lbs
• Lift/Carry
• 10 lbs or less
• 11-20 lbs
• 21-50 lbs
• 51-100 lbs
• Over 100 lbs (Not Applicable)
• Activity is not applicable to this occupation (O)
• Occupation requires this activity up to 33% of the time (0 - 2.5+ hrs/day) (F)
• Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day) (F)
• Occupation requires this activity more than 66% of the time (5.5+ hrs/day) (C)

EOE