Job Title: Administrative Assistant
Job Location : Charlotte, NC
Pay Rate: $19.70/hr
Job Summary:
The Administrative Assistant will provide comprehensive administrative and clerical support to a department or team. This role involves coordinating meetings, managing supply orders, supporting payroll activities for eligible staff, and maintaining accurate overtime reports. While administrative coordination is a key focus, a substantial portion of the role includes essential clerical duties. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple tasks in a fast-paced environment.
Key Responsibilities:
Provide general administrative and clerical support to departmental staff and leadership.
Coordinate meetings, prepare agendas, and assist with logistics and scheduling.
Handle incoming phone calls, emails, and other forms of communication professionally and efficiently.
Manage routine clerical tasks such as filing, photocopying, sorting mail, and data entry.
Order office supplies and equipment; track inventory and manage vendor relationships.
Assist with basic payroll functions, including processing overtime for eligible employees and generating overtime reports.
Support preparation of various reports and documents as needed.
Ensure smooth daily operations of the office environment.
Required Skills & Qualifications:
Strong organizational and time management skills.
Ability to handle multiple responsibilities and meet deadlines.
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Excellent written and verbal communication skills.
High level of professionalism and attention to detail.
Previous experience in an administrative or office support role preferred.