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Administrative Assistant

The Refugee Center

Champaign, IL

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JOB DETAILS
SALARY
SKILLS
Administrative Skills, Communication Skills, Community Health, Community Programs, Conferences, Customer Support/Service, Detail Oriented, Documentation, Establish Priorities, Executive Assistant Skills , Government, Health Plan, Interpersonal Skills, Interviewing Skills, Knowledge Management, Leadership, Life Insurance, Mail Processing, Meeting Minutes, Multitasking, Organizational Skills, Pashto Language, Presentation/Verbal Skills, Reimbursement, Resolve Customer Issues, Social Media, Spanish Language, Spreadsheets, Systems Maintenance, Training/Teaching, Vietnamese Language, Vision Plan, Writing Skills
LOCATION
Champaign, IL
POSTED
1 day ago
Administrative Assistant (full-time)The Refugee Center is looking for an Administrative Assistant to join our team insupporting refugee and immigrant clients with resettlement.The Refugee Center, with an office in Champaign, IL, exists to provide servicesessential to refugee and immigrant resettlement in East Central Illinois, and to aid in theexchange and preservation of their respective cultures. Globally aware but locallyfocused, our professional, compassionate staff provide interpretation services andadvocacy in court hearings, doctors' appointments, school conferences, and othersettings. For 45 years, we've helped people find stability in their new homes throughcounseling, tutoring, community health programs, and support in completing paperworkfor work, school, and government programs.The Administrative Assistant will be a support member of our Executive andAdministration teams. They will work to support administrative functions, organizeinformation, and facilitate internal and external communication. The AdministrativeAssistant is a full-time role that will report to the Operations Manager.Responsibilities: Front Desk Coordination Maintain receptionist responsibilities Represent the organization as the first point of contact for clientscoming into the office Support client sign in and answer general questions Schedule clients for an appointment if a caseworker cannot support themthat day Coordinate and organize the waiting room and kids corner Executive support Provide support for Executive Director's calendar Schedule candidate interviews for Leadership team Schedule organization-wide meetings Create meeting agendas and take minutes Administrative support for the Leadership Team as needed External Communication Act as first point of contact by maintaining and responding to theorganizational email and general inquiries, including voicemails andwebsite inquiries Receive and sort organizational mail Field translations and interpretation requests Administer account access and permissions for website and social media Knowledge Management Administer and update organizational Google Drive, including addingresources for staff Create and maintain practices and documentation around recordkeeping Create and maintain filing systems for hardcopy organization records Support and lead digitization projects, including case notes and financialrecords Record and copy all checks received and prepare bank deposit slips Maintain donor spreadsheet and create thank you letters Act as a liaison between administrative and program staff dailyQualifications: Spanish fluency strongly preferred 1-2 years of administrative experience or relevant office work High attention to detail and organizational skills Ability to multitask and prioritize between competing needs Excellent follow up and responsiveness to requests Ability to professionally represent organization to the public and otherexternal stakeholders Excellent written and verbal communication skills Ability to maintain confidentiality of sensitive information and situations Ability to work with people at different levels of the organization Comfortable using and learning different technologies Passionate about our mission and immigrant rightsNice to have: Fluency in an additional language used in the communities that we serve,such as French, Lingala, Pashto, or Vietnamese Experience working with people from different culturesCompensation & Benefits: Salary starts at $39,520.00/year less applicable withholdings Option between participating in employer sponsored health plan or a monthlyhealthcare stipend, Dental, Vision and Life insurance available without TRCcontribution Mileage reimbursement This is a full-time position at 40 hours per weekDue to the nature of this position, all work must be done on-site from our Champaign, ILoffice. Office hours are 9am-5pm, M-F.If interested, please apply to jobs@trc-cu.org with your resume. No phone calls please.

About the Company

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The Refugee Center