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Administrative Assistant/CACFP/Nutrition Coordinator

Northeast KY Community Action Agency

Olive Hill, KY

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JOB DETAILS
SALARY
SKILLS
Administrative Skills, Allergies, Billing, Calculators, Childcare, Communication Skills, Community Development, Community Programs, Community Support, Computer Software, Contract Negotiation, Data Entry, Detail Oriented, Dietetics, Documentation, Employee Relations, English Language, Food Safety, Food Services, Health Plan, High School Diploma, Inventory Management, Medical Conditions, Meeting Minutes, Menu Development, Menu Management, Nutrition, Nutrition Therapy, Nutritional Needs, Office Equipment, Operational Audit, Organizational Skills, Performance Analysis, Performance Reviews, Presentation/Verbal Skills, Procedure Development, Purchase Orders, Purchasing/Procurement, Regulations, Regulatory Compliance, Reimbursement, Risk, Staff Policies, Staff Requirements, Staff Training, Systems Maintenance, Team Player, Time Management, Training/Teaching, Typing, United States Department of Agriculture (USDA), Word Processing, Writing Skills
LOCATION
Olive Hill, KY
POSTED
8 days ago
### Experience Required High school graduate and four years of relevant experience or an Associate's Degree in a related field with three years of experience. ### Minimum Education Required High School Diploma/G.E.D. ### Education Or Experience Substitution HSD & 4 years of relevant experience ### License(s) Required Driver's License ### Expected Start Date 07/24/2026 ### Compensation $16.81 / hourly ### Hours Per Week 40 ### Number Of Positions 1 ### Work Schedule and Shift Requirements 8:00 am -4:30 pm ### Job Description OB SUMMARY: Perform all clerical duties associated with the Head Start program; maintain inventory systems; purchase materials and supplies, adhering to established purchasing practices. Direct, manage, supervise, plan, and coordinate Early Head Start/Head Start nutrition services and activities. Coordinate assigned activities with other Head Start service areas and with outside agencies, and provide highly responsive and complex administrative support to the Northeast Head Start program. Maintain and develop cooperative relationships with Early Head Start/Head Start families, staff, and service providers. ESSENTIAL JOB FUNCTIONS 1. Completes tasks necessary to maintain effective office routines, including but not limited to: a) Type and proof correspondence. b) Organize and maintain a filing system. c) Handle all day-to-day office activities. d) Operate various office equipment such as a computer, calculator, scanner, and laminating machine. e) Greet visitors. f) Pick up and deliver mail to appropriate persons. 2. Assist coordinators with typing and data entry. 3. Attend, record, and type minutes of meetings as required by the HS Director. 4. Update inventory of Head Start offices annually and ensure inventories of classrooms are completed and submitted to the Central Office at the end of each school year. 5. As requested, participate in training, professional development activities, and complete an Individual Professional Development Plan. 6. Observe the agency confidentiality policy regarding participants, records, technology, reports, and staff; adhere to professional ethics and standards; maintain a positive working relationship with staff and other resource providers; work as a team player and demonstrate work habits that comply with Northeast Personnel Policies and Procedures. 7. Process purchase orders promptly. 8. Assume management and responsibility for all nutrition services and food service activities of the Head Start program. Assure compliance with Performance Standards, Child and Adult Care Food Program (CACFP) regulations and guidelines, and Head Start Policies and procedures. 9. Write the nutrition service plan for Early Head Start/Head Start in consultation with staff, parents, and community partners. Review nutrition services plan annually and update as needed. 10. Develop or identify a nutrition screening instrument to assess child and family nutritional status and ensure these are complete and current throughout the program year. Train staff in the administration and interpretation of the screening instrument. Follow up on all screenings that indicate nutritional risk, develop nutritional care plans, and provide consultation and training to families. Assure that children with nutrition-related needs are referred to community resources that provide ongoing nutrition services. 11. Ensure menus comply with Child Care Food Program, Early Head Start/Head Start dietary guidelines and regulations, and meet the needs of children with physician-diagnosed allergies or intolerances, or children with medical or disabling conditions that affect eating, digestion, or absorption of nutrients. Assess the need for and obtain adaptive eating utensils or other supplies. 12. Ensure meals and snack periods are appropriate to meet the child’s needs and comply with Day Care Regulations, Child and Adult Care Food Program, Performance Standards, and the Improving Head Start for School Readiness Act of 2007. 13. Conduct initial site review of new classrooms added to the program for baseline review of compliance with Performance Standards and to assess staff training needs. 14. Review food service operations in all classrooms. 15. Ensure food service personnel receive appropriate education to support the preparation of safe, nourishing foods that meet each child’s daily nutritional needs. 16. Ensure a registered dietitian or nutritionist is available to support nutrition services. Plan and develop menus in consultation with the dietitian as needed. 17. Serve as a liaison with community programs providing nutrition-related services to Early Head Start/Head Start and other low-income families. Negotiate partnership agreements with community agencies for support and services to Early Head Start/Head Start children, families, and programs. 18. Develop and implement a process of ongoing monitoring, including regular and frequent site visits. 19. Provide and arrange parent and staff training, when needed; provide consultation and nutrition education to parents of children with nutrition-related needs, when needed. 20. Participate in parent meetings as requested to provide food/nutrition/food safety education. 21. Participate in a variety of meetings, activities, and events to support Early Head Start/Head Start and their partners; attend and participate in professional group meetings, workshops, and trainings, including CACFP, and provide required training to employees. 22. Attend all required staff and parent meetings and activities. 23. Review weekly menu records and delivery checklists to ensure a sufficient quantity of food is received and meals served meet Early Head Start/Head Start and CACFP requirements. 24. Ensure completion of all relevant USDA/CACFP forms: • Enrollment Forms/Income Applications • Membership Roster • Attendance Records • Record of Meals Served • Program Costs Documentation, including receipts, invoices, and delivery tickets • Monitor Review Forms 25. Maintain monthly folders for each month of the federal fiscal year. • Copy of the claim for reimbursement • Attendance Records • Copy of master roster • CACFP menu records • Record of meals served • Record of expenditures. 26. Collect and calculate claims for monthly reimbursement. 27. Complete an Individual Professional Development Plan. 28. Other duties as assigned by the Head Start Director. EDUCATION AND OTHER REQUIREMENTS • High school graduate and four years of relevant experience or an Associate's Degree in a related field with three years of experience. • Communicate clearly and concisely in both written and oral form. • Coordinate daily activities and/or schedule with minimum supervision. • Knowledge of dietetics or nutrition in a community-based setting, and nutritional resources and programs. • Knowledge of principles of supervision, training, and performance evaluation. • Ability to communicate nutrition health-related information in a manner easily understood by parents, and work with diverse community, student, and staff groups. • Ability to establish, develop, and maintain community partners. • Ability to communicate orally and in writing using correct English usage, spelling, grammar, vocabulary, and punctuation. • Exceptional organization skills and attention to detail are required, and the candidate must be able to meet designated deadlines. • Perform clerical and administrative tasks quickly and accurately. • Knowledge and proficiency in the use of computer software for word processing. ### Job Type Full time ### Benefits Offered Health, dental, and life insurance, Retirement Benefits, 401K, Paid holidays, Sick and Vacation time ### Equal Employment Opportunity (EEO) Employer Yes ### Americans with Disabilities Act (ADA) compliant Yes ### Veteran Preference Yes ### Background Check Required Yes ### Industry Education ### Place of Work On-site ### Requisition ID 23742 ### Application Instructions All applications should be submitted to misty.glover@northeastkycaa.net, or applications can be dropped off at the central office. Attn: Misty Glover 21039 W. US 60 Olive Hill, KY 41164

About the Company

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Northeast KY Community Action Agency