Administrative Assistant - Bureau of Elections

Job Description

Department:                     Elections                 

Sub-Department:             N/A

Pay Grade:                      103               

FLSA Status:                   Non-Exempt

Employment Status:       Full-time

Reports to:                      Elections Manager 

Supervises:                     N/A

Job Summary:

To perform specialized departmental clerical duties and responsibilities within the assigned department and other duties as assigned, while adhering to the Pennsylvania Election Code. 

Essential Job Functions: 

• Maintains voter registration database and voter registration files.
• Process Absentee & Mail-In Ballot applications and prepare all associated envelopes and instructions for mailing while giving extreme attention to detail.
• Assists with distribution and collection of paperwork for candidates to be placed on the ballot.
• Strictly adheres to the proper chain of custody, safety and security measures with Mail-in and Absentee ballots.
• Follows the legal requirements set forth in the Pennsylvania Election Code.
• Assists in the organization, distribution and collection of election supplies.
• Assists the general public in person, by email or on the telephone.
• Assists voters, poll workers, candidates, political parties and general public on Election Day.
• Assists with proofreading of ballots.
• Assists in the computation of election night results.
• Assists with poll workers, their training materials, their training attendance and payments.
• Sends correspondence to voters.
• Updates voter history from the poll books after the election.
• Assists with voter maintenance efforts.
• Prepares and processes required departmental documents.
• Processes and distributes mail.
• Issue ballots to voters appearing in person
• Assists with assembling poll books.
• Travel to and from the Cumberland County Courthouse as needed. 

Minimum Requirements to Perform the Work: 

Education:

• High School Diploma or Equivalent

Work Experience:

• 1-2 years of office experience required
• Election experience preferred. 

Company Description

Mission Statement:To provide impactful and essential county services in the most effective, courteous, and financially responsible manner possible. 

We are always looking for talented, self-motivated individuals to join our team. If you think you are ready to be a part of an exciting team, then we encourage you to continue with this job application!

TECHNOLOGY SUPPORT/ISSUES WITH APPLYING: 

If you are having technology issues with the application or with uploading your resume and/or cover letter please reach out to KeldairHR Customer Support at support@keldairhr.com or Cumberland County Human Resources at humanresources@cumberlandcountypa.gov. 

EMAIL CONFIRMATION: 

If you do not receive a confirmation email within minutes of your job application submission, please check your email junk and or spam folders.   

Benefits

Medical Benefits:

• Capital Blue Cross Medical Insurance 
  • Health Savings Account
  • Wellness program with wellness incentives
• Capital Blue Cross Vision Insurance 
• United Concordia Dental Insurance

Retirement Benefits:

• County Retirement Pension 
  • 5% minimum pre-tax contribution required, with the option of increasing your contribution over 5% up to 15% post-tax
  • Fully vested after 5 years of credited service
  • Normal Retirement Options:
    • Age 55 with 20 years of credited service
    • Age 60 with any amount of credited service
• Voluntary 457b Deferred Compensation Plan
• Military Time Buy Back Options

Paid Time Off:

• Vacation
  • 10 days per year, accrued per pay period (Non-Exempt) 
  • 15 days per year, accrued per pay period (Exempt)
  • Increase for both Non-Exempt and Exempt of 5 days per year after 2 years of service
• Personal
  • 3 Personal days per year, pro-rated based on starting date
• Sick
  • 5 Sick days per year, pro-rated based on starting date
• 12 Paid County Holidays
  • No waiting period to receive paid holidays

Additional Benefits:

• Educational Assistance
  • 80% of cost of tuition and books up to the annual IRS limit per calendar year (after 6 months of Full-Time Employment)
• Public Service Loan Forgiveness (PSLF) – certain eligibility requirements must be met
• Employee Assistance Program
  • Resources for: Childcare, Eldercare, Legal, Financial, and Coaching
• Flexible Spending Account
• Dependent Care Account
• Short Term Disability
• Long Term Disability
• Life Insurance