Administrative Assistant

Last year our HCA Healthcare colleagues invested over 156,000 hours volunteering in our communities. As a(an) Administrative Assistant with Tristar Health you can be a part of an organization that is devoted to giving back!

Job Summary and Qualifications

The Admin Assistant Simulation will manage a range of administrative support tasks as they relate to the daily operational needs of the simulation center while consistently displaying an upbeat, accommodating attitude and solid work ethic. This position is the face of the center and the entry point to all colleagues across the multiple lines of business and facility support matrix.

In this role you will:

• Always available to pleasantly greet guests, in person or on the telephone, promptly, courteously and professionally
• Skillfully operating a multi-line telephone system, managing daily calls, voicemail messages and out of office greetings as needed
• Directing all internal and external inquiries, in person or on the telephone, to appropriate team members
• Coordinating front desk back-up support coverage, training front desk back-up support colleagues as needed and maintaining a shared calendar detailing front desk coverage activity
• Working cooperatively with all division-wide departments and/or colleagues
• Communicates timely and escalates unresolved issues to supervisor or appropriate person(s)
• Exhibiting initiative, sound judgment and the ability to make reasonable decisions in the absence of direction when handling travel arrangements, scheduling, expense reporting and conference room reservations
• Managing data entry and documents through indexing, filing, making copies, scanning, faxing, compiling reports from existing information and records, composing and proofreading correspondence
• Delivering accurate, thorough and detailed updates to all division directories on a monthly basis
• Ordering, receiving, distributing and restocking office supplies weekly
• Managing all catering requests for meetings held at simulation center and smaller lunch orders as requested by supervisor
• Assisting with all aspects of the successful execution of simulation center meetings and events, such as office nurse residency cohorts, division meetings, simulation events and other events as requested
• Monitoring janitorial and building maintenance needs for the center; entering maintenance tickets in property management database as needed or requested for facility/building issues
• Retrieving incoming USPS mail, receiving other mail and packages from UPS, Fed-Ex, other internal and external courier services

Education & Experience:

• High School Diploma (GED) Required
• Associate Degree (2 yr. program) Preferred
• 2 Years of experience in a healthcare setting Preferred or equivalent combination of education and/or experience

Licenses, Certifications, & Training:

• Trained on how to use Outlook, Word, Excel and Adobe Pro at an intermediate level Required
• Prior use of systems: Visio, PowerPoint, Concur, SharePoint and Kronos Preferred 

Benefits

Tristar Health, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive benefits for medical, prescription drug, dental, vision, behavioral health and telemedicine services
• Wellbeing support, including free counseling and referral services
• Time away from work programs for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence
• Savings and retirement resources, including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling
• Education support through tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing
• Additional benefits for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts

Learn more about Employee Benefits

Note: Eligibility for benefits may vary by location.

HealthTrust Supply Chain is a critical part of HCA Healthcare’s strategy. Our focus is to improve performance and reduce costs. We do this by joining non-clinical and administrative functions. HealthTrust Supply Chain best practice methodologies. We develop, apply and monitor cost-efficient initiatives and programs for HCA Healthcare. By improving facility efficiency, medical professionals can focus on our mission - patient care.

HCA Healthcare has been recognized as one of the World’s Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

"There is so much good to do in the world and so many different ways to do it."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder

Be a part of an organization that invests in you! We are reviewing applications for our Administrative Assistant opening. Qualified candidates will be contacted for interviews. Submit your application and help us raise the bar in patient care!

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.