Administrative Assistant

Administrative Assistant - Boston, MA

We are seeking candidates for an Administrative Assistant position with a leading investment management firm located in Boston, MA. The Administrative Assistant will be responsible for supporting senior management, managing complex calendars, overseeing scheduling, logistics, and issue resolution, and coordinating cross-departmental meetings and events. The ideal candidate will have 2-4+ years of administrative and event management experience within the financial services industry, preferably.  

This is a 6+ month contract position that will pay $30-34/hr (depending on experience) within a 40-hour workweek. This position offers a hybrid work model, onsite 3 days per week, remote 2 days per week. 

Responsibilities:

• Assist senior leadership with developing and refining PowerPoint presentations for department leadership meetings.

• Coordinate meeting schedules and agendas across U.S. and international teams.

• Facilitate weekly planning sessions with senior leaders to ensure calendars accommodate meetings, strategic discussions, travel, and conference participation.

• Partner with the AV team to manage technical logistics for internal and external meetings and events.

• Collaborate across departments to coordinate meeting logistics and improve overall meeting processes.

• Prepare and distribute department reports, including status updates as needed.

• Support onboarding for new hires and internal transfers, including equipment coordination.

• Process expense reports for department leaders in accordance with company policies.

• Coordinate catering and logistics for meetings and events.

Qualifications:

• Bachelor’s degree in Business Administration or related field required. 

• 2-4+ years of experience in an administrative or operational support role, ideally within an Investment Management or financial services environment.

• Proficiency in Microsoft Office Suite, particularly Outlook and PowerPoint.

• Proven ability to manage complex calendars for multiple senior leaders, including scheduling meetings, coordinating calls, and resolving scheduling conflicts.

• Strong organizational and project management skills with the ability to manage multiple priorities simultaneously.

• Excellent written and verbal communication skills with the ability to collaborate effectively across teams and with individuals at various levels of the organization.

• Detail-oriented with strong problem-solving capabilities and effective time management skills; able to work both independently and collaboratively.

• Demonstrated ability to adapt in a fast-paced environment and adjust priorities as business needs evolve.

If you are interested in learning more about this opportunity, please email your resume to Olivia at ociviello@daleyaa.com. 

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