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Administrative Assistant

Aptask

Boston, MA

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JOB DETAILS
SALARY
$30–$33.34 Per Hour
SKILLS
Administrative Skills, Ariba, Automotive Repair and Maintenance, Billing, Business Support, Calendar Management, Communication Skills, Corporate Social Responsibility, Customer Support/Service, Detail Oriented, Discrepancy Report, Distribution Management, Establish Priorities, Expense Reports, Finance, Financial Services, Follow Through, Funding, Global Financial Markets, Information Technology Consulting, Information/Data Security (InfoSec), Interpersonal Skills, Investment Management, Investment Services, Leadership, Logistics, Management of Information Systems/Technology (MIS), Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft SharePoint, Microsoft Word, Multitasking, Onboarding, Order Supplies, Organizational Skills, Performance Tuning/Optimization, Presentation/Verbal Skills, Project/Program Management, Record Keeping, Sales, Securities Investments, Short Messaging Service (SMS), Speech Technology, Sustainability, Team Player, Telephone Skills, Time Management, Travel Planning, Videoconferencing, Wealth Management, Willing to Travel, Writing Skills
LOCATION
Boston, MA
POSTED
Today
About Client:
Client is a global financial services firm that provides a wide range of investment banking, securities, wealth management, and investment management services. It is a prominent global financial services firm with a rich history and a strong presence in the financial industry.
The Client is committed to corporate responsibility and sustainability. It aims to make a positive impact on society through various initiatives, such as promoting environmental sustainability, supporting diversity and inclusion, and engaging in philanthropic activities.

Rate Range: $30-$33.34/Hr

Job Description:
  • The Administrative Assistant is an integral part of MSIM's North America Sales leadership team.
  • This is a great entry point for an early career professional who wants exposure to how a high-performing sales organization operates.
  • You'll work closely with senior leaders, build strong business and communication skills, and contribute to day-to-day execution that keeps the team running smoothly.
  • Success in this role comes from being organized, curious, proactive, and comfortable juggling priorities in a fast-paced, collaborative environment.
Primary Responsibilities:
  • Provide day-to-day administrative support, including travel coordination, expense reporting, calendar management, and team meeting logistics (agendas, notes, and follow-ups as needed)
  • Coordinate all aspects of travel, including booking flights, hotels, and car service; preparing itineraries; and supporting international travel requirements as needed
  • Manage calendars in Outlook by scheduling meetings and conference calls, resolving conflicts, coordinating rooms, and supporting video conference setup and materials
  • Prepare and submit expense reports in a timely manner; follow up on discrepancies and missing receipts to keep records current
  • Handle additional administrative tasks such as maintaining and distributing reports, managing distribution lists, submitting technology requests, preparing copies, ordering office supplies, coordinating equipment needs, routing mail/packages, and greeting guests
  • Support internal business initiatives and help produce polished, high-quality documents and presentations
  • Assist the team with onboarding and offboarding activities for employees
  • Process invoices and create funding requests using internal platforms
  • Help coordinate client gifts, meal reservations, and team events to support relationship-building and culture
  • Support ad hoc projects and provide backup coverage for other administrative assistants, as needed
  • Other duties may be assigned to meet the business needs
Requirements:
  • Bachelor's Degree, Associate's Degree, or equivalent experience
  • Prior administrative or coordinator experience preferred
  • Investment management industry experience preferred but not required
  • Comfortable supporting multiple professionals with calendar scheduling and travel coordination
  • Strong organization, attention to detail, prioritization skills, and reliable follow-up
  • Excellent written, verbal and strong interpersonal communication skills
  • Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook; interest in building presentation/document skills is a plus
  • Familiarity with Concur, SharePoint, and Ariba is a plus (training can be provided)
  • Flexible attitude with the willingness to take on new assignments


Non-benefitted (other than those mandated under state or federal law).Please note that this position does not include paid time off benefits. ApTask offers subsidized insurance coverage to our employees.

About ApTask:
ApTask is a leading global provider of workforce solutions and talent acquisition services, dedicated to shaping the future of work. As an African American-owned and Veteran-certified company, ApTask offers a comprehensive suite of services, including staffing and recruitment solutions, managed services, IT consulting, and project management. With a focus on excellence, collaboration, and innovation, ApTask provides unparalleled opportunities for professional growth and development. As a member of the ApTask team, you will have the chance to connect businesses with top-tier professionals, optimize workforce performance, and drive success across diverse industries. Join us at ApTask and be part of our mission to empower organizations to thrive while fostering a diverse and inclusive work environment.

Applicants may be required to attend interviews in person or by video conference. In addition, candidates may be required to present their current state or government issued ID during each interview.

Candidate Data Collection Disclaimer:
At ApTask, we prioritize safeguarding your privacy. As part of our recruitment process, certain Personally Identifiable Information (PII) may be requested by our clients for verification and application purposes. Rest assured, we strictly adhere to confidentiality standards and comply with all relevant data protection laws. Please note that we only collect the necessary information as specified by each client and do not request sensitive details during the initial stages of recruitment.

If you have any concerns or queries about your personal information, please feel free to contact our compliance team at businessexcellence@aptask.com

Applicant Consent:
By submitting your application, you agree to ApTask's (www.aptask.com) Terms of Use and Privacy Policy, and provide your consent to receive SMS and voice call communications regarding employment opportunities that match your resume and qualifications. You understand that your personal information will be used solely for recruitment purposes and that you can withdraw your consent at any time by contacting us at 732-355-8000 or help@aptask.com. Message frequency may vary. Msg & data rates may apply.

About ApTask:
ApTask is a leading global provider of workforce solutions and talent acquisition services, dedicated to shaping the future of work. As an African American-owned and Veteran-owned company, ApTask offers a comprehensive suite of services, including staffing and recruitment solutions, managed services, IT consulting, and project management. With a focus on excellence, collaboration, and innovation, ApTask provides unparalleled opportunities for professional growth and development. As a member of the ApTask team, you will have the chance to connect businesses with top-tier professionals, optimize workforce performance, and drive success across diverse industries. Join us at ApTask and be part of our mission to empower organizations to thrive while fostering a diverse and inclusive work environment.

Applicants may be required to attend interviews in person or by video conference. In addition, candidates may be required to present their current state or government issued ID during each interview.

Candidate Data Collection Disclaimer:
At ApTask, we prioritize safeguarding your privacy. As part of our recruitment process, certain Personally Identifiable Information (PII) may be requested by our clients for verification and application purposes. Rest assured, we strictly adhere to confidentiality standards and comply with all relevant data protection laws. Please note that we only collect the necessary information as specified by each client and do not request sensitive details during the initial stages of recruitment.

If you have any concerns or queries about your personal information, please feel free to contact our compliance team at businessexcellence@aptask.com.

Applicant Consent:
By submitting your application, you agree to ApTask's (www.aptask.com) Terms of Use and Privacy Policy, and provide your consent to receive SMS and voice call communications regarding employment opportunities that match your resume and qualifications. You understand that your personal information will be used solely for recruitment purposes and that you can withdraw your consent at any time by contacting us at 732-355-8000 or help@aptask.com. Message frequency may vary. Msg & data rates may apply.

About the Company

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Aptask