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Administrative Assistant

Axelon

Boston, MA

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JOB DETAILS
SALARY
$30.65 Per Hour
SKILLS
Administrative Skills, Calendar Management, Communication Skills, Data Analysis, Data Collection, Detail Oriented, Document Management, Mail Processing, Meeting Minutes, Microsoft Access Database, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Order Supplies, Presentation/Verbal Skills, Printing, Project Management Software, Safety Systems, Safety Training, Trend Analysis, Writing Skills
LOCATION
Boston, MA
POSTED
5 days ago

Job Title: Administrative Assistant

Location: Boston, MA

Pay Rate: $30.65/hr, W2

Duration: 5+ Month Contract 

ONSITE

Summary:

  • Provide direct support to the Deputy Chief Safety Officer, Chief of Safety Management Systems, and other designated Safety Division staff at South Station and 185 Kneeland Street offices.

Responsibilities:

  • Assist with finalizing PowerPoint presentations, reports, and other materials.
  • Coordinate printing services and manage document signatures via DocuSign.
  • Draft agendas, itineraries, and other correspondence and documentation.
  • Schedule internal and external meetings and maintain departmental calendars.
  • Facilitate the ordering, inventorying, and delivery of supplies and promotional materials.
  • Produce and distribute correspondence, meeting minutes, memos, and other communications.
  • Support safety training and events, including sending invitations, scheduling rooms, and ordering supplies.
  • Assist with document management upgrades, including file migration and archiving.
  • Serve as the main point of contact for greeting visitors.
  • Complete projects and special assignments as requested by senior staff.
  • Enhance administrative needs to support the organization’s mission and objectives.

Requirements:

  • Experience coordinating calendars using Outlook/Teams and scheduling meetings.
  • Excellent written and oral communication skills, strong attention to detail, and high level of organization.
  • Proficiency using Microsoft Word, PowerPoint, Access, and Project Manager tools. 

Preferred Skills:

  • Advanced level skills in Excel for data collection, analysis, trending, and reporting functions.

About the Company

A

Axelon