Administrative Assistant
Daley and Associates
Boston, MA
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JOB DETAILS
SALARY
$30–$34 Per Hour
LOCATION
Boston, MA
POSTED
Today
We are currently seeking candidates for an Administrative Assistant opportunity at a highly successful Investment Management firm located in Boston, MA. The Administrative Assistant will provide comprehensive administrative support to 2-3 senior leaders. Core responsibilities include managing complex calendars, travel arrangements (domestic/international), meeting preparation and coordination, internal/external correspondence, vendor relations, and expense reporting.
This is a 6+ month contract-to-hire opportunity paying between $30-34/hour (depending on experience). This role supports a hybrid work model (onsite 3 days/week and remote 2 days/week).
Responsibilities:
- Provide comprehensive administrative support for 2-3 senior leaders, leveraging a proactive, detail-oriented, and solutions-oriented approach to day-to-day operations.
- Perform complex calendar management and scheduling via Microsoft Outlook.
- Oversee travel arrangements and travel itineraries for domestic and international travel
- Handle meeting coordination and preparation, ensuring seamless logistical coordination and meeting execution.
- Prepare and deliver reporting, meeting materials, and project status updates while ensuring timeliness and accuracy.
- Manage internal and external correspondence.
- Assist with new-hire onboarding processes, including communicating with IT to order/request new-hire equipment.
- Manage vendor relationships and vendor communication related to daily activities, event coordination, and meeting logistics (including catering).
- Assist with event planning and work collaboratively with internal/external partners to deliver seamless coordination and execution.
- Perform expense reporting.
- Provide additional support as needed.
- Bachelor’s degree (required).
- 3-5+ years of experience in an administrative assistant, executive assistant, or related administrative support role.
- Previous experience in investment management, financial services, or a similar industry preferred.
- Proven record of success in managing complex calendars and scheduling using Microsoft Outlook.
- Strong experience coordinating travel arrangements (domestic and international).
- Proficiency in Microsoft Office Suite: Word, PowerPoint, Excel, and Outlook.
- Demonstrated ability to manage competing priorities and deadlines while adapting to evolving needs.
- Proactive, detail-oriented, and solutions-oriented approach.
- Excellent communication (written and verbal) and interpersonal skills.
- Record of success overseeing project timelines and deliverables while ensuring clear communication throughout project processes.
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About the Company
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Daley and Associates
Daley And Associates, LLC (“DAA”) is a boutique search, executive, and contract staffing firm located in Boston, MA. We specialize in the placement of Accounting, Finance, Information Technology, Legal, Administrative, and Life Sciences professionals at all levels. The firm was founded in 2005 by distinguished executives with over 30+ years of staffing agency experience with the mission to create a different kind of recruiting firm, one that provides a very hands-on, consultative approach to the clients they serve.
Daley And Associates works with some of the most prominent businesses in the greater Boston area. Our clients range from promising start-ups to Fortune 100 companies.
COMPANY SIZE
20 to 49 employeesINDUSTRY
Staffing/Employment Agencies
FOUNDED
2005
WEBSITE
http://daleyaa.com/