Administrative Assistant/Bookeeper

Port Charlotte-based HOA is seeking a detail-oriented Administrative Assistant/Bookkeeper to support daily operations and financial administration. This full-time role offers a unique blend of bookkeeping and office support, playing a key part in maintaining smooth community functions and resident satisfaction.

Responsibilities

• Record daily financial transactions, including invoices, payments, and receipts
• Manage accounts payable and receivable processes
• Reconcile bank and credit card statements and process invoices
• Track expenses and assist with budget monitoring efforts
• Maintain accurate financial records and organized documentation
• Provide resident support by answering phones and assisting with inquiries and concerns
• Maintain association records, databases, and files
• Prepare newsletters, notices, and website updates
• Process work orders for maintenance, landscaping, and housekeeping
• Support collections by reviewing receivables and forwarding files when necessary
• Assist in lease review and processing new owner applications
• Manage office supplies and handle incoming/outgoing mail
• Assist residents with access devices such as fobs, remotes, and transponders

Required Qualifications

• High school diploma or equivalent
• Minimum 3 years of administrative or office support experience
• Bookkeeping or accounting support experience preferred
• Proficient with Microsoft Office Suite (Outlook, Word, Excel)
• Strong customer service and communication skills
• Excellent organizational skills with the ability to meet deadlines
• Ability to prioritize and multitask effectively in a fast-paced environment
• Comfortable learning new technologies and systems
• Ability to maintain confidentiality and professionalism

Preferred Qualifications

• 3-5+ years of experience in administrative support