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Administrative Assistant

PPM Consultants, Inc

Altamonte Springs, FL

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JOB DETAILS
SKILLS
Administrative Certification, Administrative Skills, Billing, Communication Skills, Construction Engineering, Consulting, Data Entry, Detail Oriented, Document Management, Environmental Engineering, Expense Tracking, Government, High School Diploma, Mail Processing, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Multitasking, Organizational Skills, Petroleum, Plan Meetings, Presentation/Verbal Skills, Project Portfolio Management (PPM), Project Schedule, Project Tracking, Project/Program Coordination, Proposal Writing, Purchase Orders, Regulations, Safety/Work Safety, Secondary School, Spreadsheets, Systems Administration/Management, Team Player, Telephone Skills, Time Management, Travel Planning, Writing Skills
LOCATION
Altamonte Springs, FL
POSTED
1 day ago
Job Title Administrative Assistant Job Type Full-time Career Level Associate Education High School Location 750 Northlake Blvd, FL Altamonte Springs US (Primary) Category Administrative / Clerical Job Description Join Our Team PPM Consultants is seeking a detail-oriented and organized Administrative Assistant to support our Florida Petroleum Restoration Program (PRP) operations team. This role is essential to the successful coordination and administration of environmental remediation projects across Florida. The ideal candidate is proactive, highly organized, and thrives in a fast-paced professional environment managing multiple priorities and deadlines. This position offers the opportunity to contribute to meaningful environmental restoration efforts while supporting a collaborative and experienced project team. Position Responsibilities Provide administrative support to project managers and technical staff within the Florida PRP program Prepare, format, and maintain project documents, reports, spreadsheets, and correspondence Track project schedules, deliverables, and regulatory deadlines Assist with invoicing, purchase orders, subcontractor coordination, and expense tracking Organize and maintain electronic and hard-copy project files Coordinate meetings, conference calls, travel arrangements, and training schedules Support data entry and document uploads into client and regulatory databases Communicate professionally with clients, vendors, subcontractors, and regulatory agencies Assist with proposal preparation and general office support activities Support the organization and administration of PPM’s Health & Safety (H&S) Program Job Requirements Required Qualifications High school diploma or equivalent Minimum of 2 years of administrative or office support experience Strong organizational and time-management skills Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and Teams Excellent written and verbal communication skills Ability to manage multiple tasks and meet deadlines with minimal supervision Preferred Qualifications Experience supporting environmental consulting, engineering, construction, or government programs Familiarity with Florida PRP or environmental remediation projects Experience with invoicing systems, document management systems, or regulatory databases Associate degree or administrative certification PI5d57d2f3aec4-25448-404933745c143e31-5e48-4549-b638-05792d185386

About the Company

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PPM Consultants, Inc