Administrative Assistant - Accounting Firm

Accounting Support: Data entry for accounts payable and receivable, preparing invoices, assisting with bank reconciliations, and maintaining general ledger records. Office Administration: Answering phones, managing emails, scheduling appointments, scanning/filing documents, and maintaining office supplies.

Boutique Accounting Firm in Long Island is looking for a reliable Administrative Assistant that can work well in a fast-paced, office-based setting. We have regular business hours 9AM - 5PM, with potential for increased hours during tax season or month-end

Key Responsibilities and Duties

• Accounting Support: Data entry for accounts payable and receivable, preparing invoices, assisting with bank reconciliations, and maintaining general ledger records.
• Office Administration: Answering phones, managing emails, scheduling appointments, scanning/filing documents, and maintaining office supplies.
• Customer/Vendor Interaction: Serving as the front-counter contact, resolving basic inquiries, and managing vendor relationships.
• Reporting & Compliance: Assisting with payroll processing, expense reports, and preparing data for tax forms

Required Qualifications and Skills

• Education: High school diploma required; Associate degree in accounting, finance, or office administration preferred.
• Software Skills: Proficiency in Microsoft Office Suite, especially Excel, and some experience with accounting software (e.g., QuickBooks)
• Technical Skills: Ability to operate standard office equipment.
• Attributes: High attention to detail, strong organizational skills, and ability to maintain confidentiality