Administrative Assistant 6

About This Job

The mission of Louisiana Economic Development is to cultivate jobs and economic opportunity for the people of Louisiana.

Incumbent will serve as an executive assistant to the Chief Executive Officer, high-level administrators, managers, industry division directors,economic development professionals and in some cases subordinate staff of those individuals in the Innovation Division. Incumbent is required to exercise a high degree of independent judgement, professionalism, discretion, and initiative in dealing with both normal assignments/activities and non-routine situations. General supervision is received from an unclassified Chief Executive Officer or a high-level administrator or manager in the classified service. AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Acting with Ethics and Integrity: The ability to make choices that reflect ethical standards, integrity and honesty, regardless of circumstances or personal benefit.
• Displaying Professionalism: The ability to uphold workplace standards through consistent conduct, responsible communication, and consideration for others.

Minimum Qualifications

Five years of experience in administrative services. EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. The maximum substitution allowed is 120 hours, which substitutes for a maximum of four years of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information

Job Duties:

• Manage executive calendars, travel arrangements, and meeting coordination.
• Prepare confidential reports, correspondence, contracts, and other business documents.
• Serve as liaison between executive leadership, staff, stakeholders, and external partners.
• Coordinate procurement activities, invoice processing, and purchasing documentation.
• Organize meetings, events, and presentations; record and distribute meeting minutes.
• Maintain office records, databases, filing systems, and incentive program files.
• Conduct research and prepare reports, studies, and presentation materials.
• Provide administrative support for special projects and daily office operations.

Position-Specific Details:

Appointment Type: Open & Promotional. Louisiana Economic Development is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities.

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

* Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

Contact Information: If you have any questions, please contact: Dawn Thibodeaux Human Resources Director Dawn.Thibodeaux@la.gov