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Administrative Assistant (5+ Years)

Coffman Engineers

Seattle, WA

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JOB DETAILS
JOB TYPE
Full-time, Employee
SKILLS
Administrative Skills, Building Design, Calendar Management, Communication Skills, Compensation and Benefits, Construction, Construction Engineering, Construction Management, Construction Project Commissioning, Consulting, Corrosion Control, Customer Relations, Data Entry, Detail Oriented, Electricity, Employment Law, Establish Priorities, File Management, Government, Human Resources, Interpersonal Skills, Legal, LinkedIn, Mail Processing, Microsoft Dynamics, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Organizational Skills, Presentation/Verbal Skills, Protective Services, Record Keeping, Regulations, Research Skills, Retail, Team Player, Time Management, Writing Skills
LOCATION
Seattle, WA
POSTED
30+ days ago
Company Description
The right team is more than an advantage, it's a game changer! Come work with a team of professionals dedicated to design excellence at Coffman Engineers.

At Coffman Engineers, we serve as both prime consultant and sub consultant on projects large and small, including commercial, retail, institutional, government, industrial, and project/construction management. Incorporated in 1979, we have employees in more than 23 locations serving clients across the United States and overseas.

To meet client objectives and to integrate our many disciplines, we can create teams comprised of civil, structural, mechanical, electrical, fire protection, and corrosion control, as well as project/construction managers and professionals in a variety of specialty services. This ability has made us a leader in the engineering and construction communities, and has strengthened our reputation as being progressive, innovative, and a great place to work.
Job Description
JOB SUMMARY

Coffman is looking for an Administrative Assistant who will play a key role in supporting our Corporate Human Resources team. This role is ideal for an administrative professional who has five years of experience and views administration as a longterm career and takes pride in providing consistent, highquality support. The successful candidate will help keep our employee records organized and accurate, ensure our data stays reliable, and be an important part of making our HR operations and events run smoothly. Your attention to detail and teamwork will make a real difference in our day-to-day success

DUTIES/RESPONSIBILITIES

Routine filing and file management. Must be able to maintain strict accuracy in a complex filing system.
Perform personnel file and other HR-related documentation audits.
Coordinate with local office HR team members and employees to maintain accurate employee records.
Accurate and timely data entry and recordkeeping in HR and HR-related systems and tools.
Creation of Word documents, Excel spreadsheets, PowerPoint presentations, and other reports.
Receive, scan, and distribute HR mail and special deliveries; coordinate and prepare outgoing mail and special deliveries as needed.
Plan, schedule, and coordinate HR-related events including meetings, trainings, HR summits, HR team activities, and other events.
Conduct research for special projects as needed.
Assist with invoice submission as needed.
Performs other duties as may be assigned.

Qualifications
KNOWLEDGE/SKILLS/ABILITIES

Must possess exceptional attention to detail.
Able to multi-task and prioritize in a fast-paced environment.
Ability to accurately type at least 50 wpm.
Familiarity with advanced features of the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, OneNote, Teams, Copilot).
Possess strong critical thinking, organizational, and analytical abilities.
Maintain positive working relationships with internal and external customers.
Excellent verbal, written and interpersonal communication skills.
Able to work independently as well as on teams.
Some familiarity with HR-related laws and regulations.
Maintaining confidentiality is required.
Positive contributor to overall office and department goals, culture, and morale.

EDUCATION/EXPERIENCE

High School diploma or equivalent (GED); two-year degree preferred.
5+ years of related experience.
Experience with Microsoft Office applications required.
Experience with Microsoft Dynamics F&O a plus.

COMPENSATION/BENEFITS

Hourly range of $25 - $29 based on experience.
Paid overtime at 1.5 times hourly rate.
Competitive end-of-year discretionary bonus based on company/team/personal performance.
401(k) matching program.
Hybrid work schedule - two to three days required onsite at our Seattle office.

This position is not eligible for sponsorship.
Additional Information
Why You Want To Work Here

Coffman truly focuses on its employees. We support and encourage individually tailored professional and technical advancement as well as personal growth. We offer an excellent salary and comprehensivebenefitspackage (including eligibility for annual discretionary bonuses), a desirable location, and a professional office environment with the opportunity to work with a collaborative team.

Don't take our word for it. Check out what others are saying:

http://www.glassdoor.com/Reviews/Coffman-Engineers-Reviews-E409809.htm

Coffman At A Glance:

47years in business.
850+ employees serving clients throughout the U.S. and overseas from more than 23 locations.
Multi-discipline engineering services plus corrosion control, commissioning and project/construction management.
70+ employees in 9 offices, providing Fire Protection services since 2014.
#34 Top 80 Engineering Firms, Building Design + Construction, 2022.
#29 Zweig Group Hot Firm List, Zweig Group, 2021.
#161 Top 500 Design Firms, Engineering News-Record, 2023.

Applying

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Thisposition is direct with Coffman Engineers; we are an Equal Opportunity Employer. We do not discriminate on the basis of any status protected under federal, state, or local law.

Follow us!

www.coffman.com

Twitter: @CoffmanEngineer

Instagram: @CoffmanEngineers

LinkedIn:https://www.linkedin.com/company/coffman-engineers

Facebook: @CoffmanEngineers
Videos To Watchhttps://www.youtube.com/watch?v=qStJT-Rg6jY&feature=youtu.be

Coffman Engineers is an Equal Opportunity and Affirmative Action Employer of Minorities/Females/Vets/Disabled.

About the Company

C

Coffman Engineers