Administrative Assistant 3

Administrative Coordinator for Speech-Language Pathology Program

At the University of Louisiana Monroe, you're more than an employee; you're part of a vibrant campus community committed to growth, innovation, and student success. ULM offers a supportive work environment, competitive benefits, and opportunities for professional development, all in the heart of Northeast Louisiana. Whether you're advancing your career or just starting out, ULM is a place where your work truly matters. This position is the primary administrative support to the leadership of the Speech-Language Pathology (SPLP) program. The administrative coordinator assists the program director in accreditation maintenance processes, performs recurring duties independently, and is given specific instructions for non-routine assignments as needed. An ideal candidate should possess the following competencies: Accepting Direction: The ability to be open and willing to follow guidance or instructions. Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement. Focusing on Customers: The ability to understand and meet the needs, preferences, and experiences of internal and external customers.

Minimum Qualifications: Two years of experience in administrative services. EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Duties and Other Information:

• Provides follow-up for distributed reports, survey and other materials required by the KDSON director.
• Logs all incoming and outgoing documents related to responsibilities.
• Prepares materials needed for meetings, such as agendas, handouts, binders, etc.
• Coordinates and works closely with the Director to ensure that all information is forwarded to and received from faculty by required deadlines.
• Reports on submissions on all required reports and specially gathered data.
• Represents the Director & other Nursing Administrators through telephone and personal contacts in appropriate situations.
• Sends notifications of meetings to departments/faculty/staff through email for Director.
• Prepares supply orders for KDSON.
• Provides correct and accurate information to students, faculty and the public in a courteous manner in person or on the phone
• Assesses the urgency and importance of situations as they arise and takes appropriate action.
• In the Director's absence, works with the Associate Directors & faculty to ensure that student requests for action and information are finished in a timely manner.
• Coordinates special projects as assigned.
• Completes, processes and monitors payroll timesheets for KDSON student workers.
• Learns and effectively uses technology necessary in the efficient completion of duties.
• Recruits and trains student workers. Plans and assigns work effectively and assist when needed.
• Completes other job responsibilities and duties as assigned.

Position Specific Details:

Appointment Type: Probational

Work Location: Kitty Degree School of Nursing on the main campus of ULM

Work Schedule: University Hours are 7:30-5:00 (Monday through Thursday) and 7:30 t0 11:30 (Fridays)

How to Apply: No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. * Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete. Contact Information: Jenny Jones jejones@ulm.edu

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.