Administrative Assistant 2 - STEM Division
Edmonds College
Lynnwood, WA
Administrative Assistant 2 - STEM Division
SALARY:$38,868 - $43,716
LOCATION:Lynnwood, Washington
FIRST CONSIDERATION:April 3, 2026 (5:00 pm PST)
DESCRIPTION: Edmonds College, School of STEM (Science, Technology, Engineering, and Mathematics) is seeking an Administrative Assistant 2.
The School of STEM at Edmonds College invites applications for a dedicated and detail-oriented Administrative Assistant 2 to join our collaborative team. This position plays a key role in keeping our division running smoothly—supporting faculty, staff, and students, and ensuring that daily operations align with college policies and practices.
We’re looking for a dependable professional with excellent organizational skills, strong communication skills, and the ability to use G Suite (and other office tools) effectively to support office processes and division initiatives. If you enjoy supporting others, thrive in a dynamic, learning-focused environment, and want to make a direct impact on your community, we’d love to hear from you.
KEY RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED TO:
- Front Office Coordination: Serve as the first point of contact for the STEM division—welcoming visitors, managing emails and calls, scheduling appointments, and providing helpful information to faculty, students, staff, and occasionally community members.
- Faculty Support & Onboarding: Coordinate faculty onboarding and hiring logistics. Maintain tracking sheets, schedule, and submit full-time and part-time instructor evaluations completed by the Dean.
- Office Management: Oversee and purchase division supplies, process purchase requests, and arrange equipment maintenance to support an efficient, well-organized workplace.
- Meeting & Event Support: Schedule and prepare division meetings, take minutes, and assist with logistics for workshops and events.
- Financial Coordination: Track and reconcile assigned division budgets, prepare purchase orders, and process reimbursements with accuracy and attention to detail.
- Record Keeping & Reporting: Maintain and update division records, leave tracking, quarterly and annual evaluation timelines, etc., as outlied in the faculty contract.
- Digital & Data Management: Maintain the STEM Division’s internal and external communication tools (Google Sites, listservs, shared drives, databases) to ensure accurate, up-to-date information.
- Document Preparation: Develop and edit forms, reports, and presentations; proofread materials; and streamline office processes to improve efficiency.
- Special Projects: Support the STEM Dean and division staff with additional initiatives that enhance efficiency and student success.
This is a classified staff position reporting to the Administrative Services Manager.
For information on applying, please see Application Procedures and Required Documents, below. Applications received by April 3, 2026 (5:00 pm PST) will be considered. Any applications submitted after this time may not be reviewed. Position is opened until filled.
REQUIRED QUALIFICATIONS:
- High school diploma, GED, or equivalent education.
- Minimum of two years of experience providing administrative support or performing similar office coordination duties in a professional setting.
- Demonstrated proficiency with productivity tools: Google Workspace (Gmail, Calendar, Drive, Docs, Sheets, Sites, and Groups) or Microsoft Office Suite (intermediate-level skills in Word, Excel, and PowerPoint).
- Excellent written and verbal communication skills, with a professional and welcoming demeanor.
- Strong organization, time management, and multitasking skills, with the ability to balance shifting priorities and meet deadlines.
- Commitment to exceptional customer service, collaboration, and support for students, faculty, and staff.
DESIRED QUALIFICATIONS:
- Experience using and maintaining basic databases or tracking systems (e.g., Access, Airtable, or comparable tools).
- Ability to adapt quickly to changing needs, handle multiple tasks simultaneously, and improve processes.
- Demonstrated curiosity and aptitude for learning new software platforms, improving office processes, and incorporating efficient digital tools.
PHYSICAL WORK ENVIRONMENT:
Work is typically performed in an office setting and onsite/in-person. The ability to sit at a desk/computer station, bend, stoop, walk, and generally move around the office to consult with others, work within a busy environment, and remain focused on tasks. Inventory management involves lifting and moving objects weighing up to 30 lbs. Excellent communication skills are essential. This includes the ability to speak clearly and fully comprehend both written and spoken English, as well as communicate effectively with people for whom English may not be their native language. This also includes the ability to produce written documents and narrated, recorded videos.
WORK SCHEDULE:
Monday - Friday 8 am - 5 pm. Occasional evening and weekend events may require adjustments to the regular work schedule.
COMPENSATION:
Salary range 37. Beginning salary is $38,868 - $43,716 annually, with progressive increases to $51,588, plus a full state benefits package, which includes tuition waivers for college classes, medical, dental, retirement options, and more. Vacation and leave package includes 12 sick days per year, 11 scheduled holidays, 1 personal holiday, 3 personal leave days, and 14 vacation days per year (incremental increases to 24 vacation days per year).
CONDITIONS OF EMPLOYMENT:
- You must document your citizenship or employment authorization within three days of hire.
- Criminal background check. Prior to a new hire, a background check, including criminal history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
- All new positions are contingent upon funding.
- Currently, Edmonds College does not sponsor H-1 B visas.
- Complete, sign, and submit Declaration Regarding Sexual Misconduct
APPLICATION PROCEDURES AND REQUIRED DOCUMENTS:
All applicants must apply online. No paper submissions or emailed materials will be accepted. Your online application must include the following documents to be complete:
- Response to the supplemental questions.
- Cover letter that addresses the required qualifications.
- Current resume.
- Names and contact information for three references (please include email addresses AND phone numbers).
- For veterans' preference, please scan and attach your DD214, Member-4 Form.
SUPPLEMENTAL QUESTIONS:
The committee will review your responses in conjunction with your online application and your resume as part of the application screening process. Please answer each question in no more than 300 words per prompt; responses such as "see resume" or "see application" may be considered insufficient.
- Please describe how your prior experience has prepared you to successfully perform the duties of this administrative support position in a higher education setting.
- The School of STEM is a dynamic environment with evolving technological needs. Share a specific example of a time you independently learned a new digital tool, software program, or database, to improve an administrative process or enhance your productivity. What motivated you to learn it, how did you approach learning it? What impact did it have on your work or those you work with?
Important, if this posting is on an external website other than www.edmonds.edu/hr or Edmonds College Job Opportunities please follow one of these links to apply. Applying via an external webpage will not enter our application system.
ABOUT THE COLLEGE:
Established in 1967, Edmonds College is a public state college. It focuses on academic excellence, student success, and engagement, which reflect the three aspects of its mission: Teaching | Learning | Community. It serves about 18,000 students annually, including more than 800 international students from more than 55 countries. The college offers nearly 66 associate degrees and 111 professional certificates in 30 programs of study. Its highest enrolled programs are the Associate of Arts/Associate of Science degrees, Paralegal, Allied Health (pre-nursing degree), Business/Accounting, Construction Management, and Culinary Arts. The college is located in the center of the growing south Snohomish County communities of Edmonds, Lynnwood, Mountlake Terrace, Brier, Mill Creek, Mukilteo, and Woodway. For more information, visit www.edmonds.edu.
EEO/AFFIRMATIVE ACTION STATEMENT:
The college provides equal opportunity in education and in employment per state and federal law. The college prohibits discrimination against any person due to race, color, religion, national origin, sex (gender), disability, sexual orientation, age, citizenship status, marital status, veteran status, or genetic information. For questions about our nondiscrimination policy or gender equality and athletic teams, call our Title IX Compliance Officer 425.640.1814.