Administrative Assistant 2

Department Summary:

The Drake University Law School is the only law school in the state capital and one of the Nation's top law schools. The Law School blends a rich heritage with innovative technology and forward-thinking curriculum, including the nation’s only First-Year Trial Practicum. Located in the heart of Des Moines, our law school offers an unmatched educational experience through cutting-edge facilities, a top-tier legal clinic, and robust connections with the legal community.

Since its founding in 1865 by Iowa Supreme Court Justices George Wright and Chester Cole, Drake Law School has stood among the 25 oldest law schools in the country. Our founders envisioned a place where students could witness the law in action, fostering a tradition of real-world, practical experience that we continue to uphold today. Now is an exciting time to join the Law School as it begins a new chapter and innovative vision for the future. www.drake.edu/law 

Job Summary:

Drake University Law School seeks a detail oriented, highly organized, and motivated full-time Administrative Assistant to support the Career Development Office (CDO). This role is ideal for an independent professional who can manage multiple priorities while contributing to a collaborative and service-focused office. The Administrative Assistant plays a key role in maintaining a professional, welcoming, and inclusive office, supporting employer engagement, student hiring processes, and ensuring the efficient day-to-day operation of the CDO.

Minimum Qualifications:

• Strong and effective verbal and written skills to communicate with employers, students, faculty, and other staff with a high level of professionalism.

• Ability to use independent judgment and discretion in carrying out job duties and taking on projects with minimal direction.

• Exercise critical thinking skills and ability to multi-task with attention to detail.

• Ability to work independently and collaboratively in a fast-paced environment.

• Understand professional ethics and confidentiality.

• Highly proficient in office software including MS Office programs and apps including Teams, Word, Excel, PowerPoint, etc.

• Ability to use various forms of technology and communication such as Asana, Canva, Zoom or similar web-based programs, PDFs, and being able and willing to learn new technology systems.

• A.A. degree.

Preferred Qualifications:

• Education: B.A. preferred, or an equivalent combination of education and experience.

• Experience: Minimum of 1-3 years of administrative or clerical experience, ideally in a higher education or student affairs setting.

Job Duties:

• 20% - Department Operations & Reception • Serve as the front-facing point of contact for the office. • Greet visitors, answer office phones, and monitor the departmental email account. • Support three full-time staff members in the CDO.
• 20% - Employer & Recruitment Support • Assist employers with job postings, interview scheduling, and recruiting logistics. • Support coordination of employer engagement activities. 
• 15% - Technology & Data Management • Manage career services management (CSM) platform (Symplicity). • Handle employer and student communications, events, and hiring sessions. • Maintain accurate employer records and track student outcomes data within the CSM. 
• 15% - Event Coordination • Manage the CDO programming calendar. • Assist in planning and execution of workshops, large-scale events such as career fairs, networking nights, and professional development workshops. • Help plan, market, and finalize event details and follow up. 
• 15% - Communications & Social Media • Assist in creating and managing professional social media content. • Create marketing flyers and social media posts in Canva. • Promote events and share employment opportunities relevant to students and alumni. • Update and maintain the Career Development website
• 10% - Project Management • Coordinate the Reciprocity program with participating law schools. • Provide administrative support for student stipend programs and other special initiatives. 
• 5% - Financial & Office Administration • Process departmental purchases and travel reimbursements. • Maintain office supplies and subscriptions. • Support general administrative functions including inventory management and coordination of the professional clothing closet.