Administrative Assistant 2 - Curriculum Supervision and Educational Leadership and Sport and Movement Studies

Job Summary

Central Washington University is recruiting an Administrative Assistant 2 to join our Curriculum Supervision and Educational Leadership (CSEL) and Sports and Movement Studies teams in Ellensburg, Washington. This role is an important member of our team as they enhance the vision for the University. The role is a campus-based position, which means you get to see the lives you are impacting. Were offering a competitive salary plus the awesome CWU benefits.

Who we are:

We are a team of individuals committed to Changing Students Lives. No matter what job, each of us plays a part in supporting and empowering our students to fulfill their dreams.

Working in higher education provides career growth and career choice. Think of a university campus like a mini city, operating across 380 acres. Youll find diverse academics, libraries, athletics and sporting events, full service and quick serve dining, conferences and events from small to large, recreation centers, housing, health services, police and public safety for the campus population of ~8,300 students.

Central Washington University has been named a Fulbright U.S. Scholar Program Top Producing Institution for the 2022-2023 academic year. In addition, for seven out of eight years, CWU was a recipient of the prestigious Higher Education Excellence in Diversity (HEED) Award from INSIGHT Into Diversity magazine. RentCafe has also named CWU #13 of the Top 20 Best College Towns in the U.S. in 2025.

Come join us on our journey to encourage, inspire, and create spaces where all identities thrive on campus.

Tour our campus in Ellensburg here. www.youtube.com/watch?v=HjdhOegDa9A

What we offer:

Our investment in you begins the day you join our team, a healthy and successful future for you is important to us. We offer medical, dental, life and disability insurance, retirement and optional savings plans, tuition assistance for you and your dependents, discounts across town, an employee assistance program for individualized counseling, and a wellness incentive program. Learn more: Benefits, Perks, and Leave and Total Rewards Calculator.

The Role:

This positions primary responsibility will be providing routine comprehensive administrative assistant support to the Department of Curriculum, Supervision, and Educational Leadership (CSEL) and Sport and Movement Studies (SAMS) department chairs. The majority of work involves supporting undergraduate/graduate programs within the department and maintaining budget records. This includes creating analytical reports; monitoring and maintaining budgets and activities; monitoring deadlines for events and activities; recording department meetings; calendaring; correspondence; records retention; ordering supplies; making travel arrangements; answering phones and questions; and serving as the contact person for individuals visiting the offices.

All employees are expected to uphold and contribute to CWUs vision, mission, and values, fostering a culture of student success and institutional excellence.

Job Duties

Administrative Support:

• Execute tasks during constant interruptions that require personal interactions without losing focus or momentum.
• Establish/modify office procedures, standards, priorities and deadlines; Monitor and meet deadlines and due dates for various department, college and university events and processes.
• Answer telephone(s) and emails; receive and refer inquiries including university personnel, students, and/or the public to the appropriate office/personnel.
• Screen and distribute mail and messages.
• Plan department meetings and retreats. Take and distribute minutes. Proofread material; take notes; maintain all minutes and agendas for meetings.
• In consultation with the Department Chairs, assist in submitting catalog and course changes. Access CWU systems for department class enrollments, class rosters, grade sheets, student information, entering information on department majors and minors, and running queries on a variety of topics.
• Provide administrative support for the student admission process for admitting potential students to the program offered. Assign students their faculty advisors.
• Grant permission for students to register for courses using appropriate CWU software system(s).
• Provide undergraduate and graduate students with programmatic materials.
• Maintain student academic files.
• Provide administrative support for student Restricted ATP application process.
• Maintains equipment inventory and key audits.
• Request adjunct faculty contracts quarterly.
• Make travel arrangements, including processing travel forms. Apply departmental/university policies and procedures as they relate to areas such as travel.
• Create and format various documents using Word, Excel, Publisher, PowerPoint, and other database software. Research, collect data, organize and prepare a variety of reports. Create analytical reports.
• Attend monthly support staff meetings as provided by the Dean.
• Provide support and coordination as well as establish and maintain confidential records management for faculty searches. Initiate, track, and update searches in CWU recruiting/hiring system.
• Research fees for advertising and post position announcement(s).
• Assign/evaluate office space at the direction of the Chair. Maintain phone lines for department.
• Coordinate with the Department Chair(s) to maintain, update and revise content for the department website and social media.
• Responsible for records retention.
• Resolve problems.
• Represent supervisor or work group in supervisors absence.
• Greet students and others who visit the department offices; represent the interests of the faculty and academic programs.
• Assist chairs in development of quarterly department course schedules.
• Coordinate itineraries for candidates visiting/interviewing for department positions (faculty, staff, etc.)

Fiscal Support:

• Maintain, monitor, and evaluate departmental budgets and fiscal records including goods and services, department credit card, faculty professional development funds and course fees; create budget and labor distribution reports.
• Reconcile budgets monthly; recognize inconsistencies; request budget corrections timely.
• Report reconciliations to chairs monthly and assist chair with reforecasting departmental budgets based on those reconciliations.
• Research products for cost, durability, availability, departmental need, and state guidelines (if applicable). Orders office supplies.
• Perform other duties as assigned.

Minimum Qualifications

• Increasingly responsible administrative/secretarial/fiscal experience
• Experience or training that demonstrates the ability to use Word, Excel, e-mail and/or similar software applications to produce written correspondence, create and maintain spreadsheets, receive and respond to e-mail inquiries, tasks, etc.
• Excellent communication, interpersonal and organizational skills, including direct clear, and timely communication
• Ability to provide excellent customer service including listening to customers, identify issues, provide options, fulfill services and exercise knowledge of procedures to assist others
• Ability to effectively organize multiple work assignments, involve competing priorities to produce work products that are accurate, of a high quality and meet deadlines
• Attention to detail
• Demonstrated ability and/or experience working collaboratively with students and/or colleagues to foster a supportive and effective learning and work environment
• OR applicable combination of education and/or experience which demonstrates the ability to perform the essential functions of the position

Preferred Qualifications

• Experience in higher education

• Experience with financial, human resources and/or student data systems such as PeopleSoft and/or other system(s) that demonstrates the ability to monitor and reconcile budgets, payroll, travel, purchasing, compile and interpret fiscal data and provide related reports

• Experience with social media and website maintenance

• Demonstrated participation in programs designed to promote student success

• Demonstrated commitment to improving access to higher education for students through various activities

Competencies

• Accountability/Dependability: Accepts responsibility for quality of own work; acknowledges and corrects mistakes. Shows up on time, meets standards, deadlines, and work schedules.
• Judgement: Makes timely, informed decisions. Analyzes options and determines appropriate course of action.
• Teamwork: Promotes cooperation and mutual support to achieve goals. Encourages participation and mutual support.
• Adaptability/Flexibility: Responds positively to changing business needs and responsibilities. Adapts approach and methods to achieve results; recovers quickly from setbacks and finds alternatives.
• Commitment to Belonging: Values the uniqueness of every individual and fosters an environment where everyone feels respected and empowered to thrive.

Dont meet every single requirement? At CWU, were committed to creating a welcoming and genuine workplace. If youre excited about this role but your experience doesnt align perfectly with every qualification, we still encourage you to apply. This could be the opportunity youre looking for!

Pay, Benefits, & Work Schedule

Salary: This position is based on the range 41 of the Washington State Classification Listing, which has a minimum annual salary of $43,980 and maximum annual salary of $58,584. In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidates current experience, education, skills, and abilities related to the position.

Schedule/Appointment: Monday - Friday, 8:00am-5:00pm (1 hour lunch) / PSE Bargaining Unit 4

Working Conditions: Work is performed in an indoor office setting with frequent in-person interactions. It is essential to be able to remain at a desk/computer workstation for prolonged periods of time, perform extensive data entry and other computer-related tasks and create/maintain filing systems for departmental records. Some evening or weekend work and/or occasional travel may be required. Position will be split between two departments and two offices. Approximately equal time will be spent at both office per week.

Benefits: CWU offers a comprehensive benefits package including medical and dental insurance, retirement and optional savings plans, life and disability insurance, along with vacation and sick leave plans depending on employment classification. For additional information please visit Benefits, Perks, and Leave and Total Rewards Calculator.

An employee of CWU may be eligible for the Public Service Loan Forgiveness Program if the employee has student loans. To learn more, visit: https://ofm.wa.gov/state-human-resources/public-service-loan-forgiveness-program.

How To Apply

To apply for this position, you must complete the on-line application and attach:

• A detailed cover letter clearly demonstrating how your education and experience: (a) meet the required (and, as applicable, preferred) qualifications, and (b) demonstrate the ability to perform the responsibilities as described by the posting;

• Resume including work history, education, training; and

• Contact information for three professional references.

Screening Begins: May 14, 2026

Priority will be given to applications received by the screening date. Incomplete applications may not be considered.

Contact Information

Name: Ian Loverro

Title: Department Chair - Curriculum, Supervision and Educational Leadership

Email: ian.loverro@cwu.edu

Phone: 509-963-1252

Website: https://www.cwu.edu/academics/educational-foundations/about/index.php

OR

Name: David Rolfe

Title: Department Chair - Sport and Movement Studies

Email: david.rolfe@cwu.edu

Phone: 509-963-1742

Website: https://www.cwu.edu/academics/sport-movement-studies/

Please contact Human Resources at hr@cwu.edu or 509-963-1202 if you require technical assistance with the on-line application process.

Conditions of Employment

Background Check/Reference Check Process:

Prior to employment, final candidate(s) will be required to sign a Sexual Misconduct disclosure in pursuant to RCW 28B.112.080 and submit to a background check. All information obtained through background investigations will be strictly confidential and revealed only to those required to have access.

This position is part of a Public School Employees of Washington (PSE) bargaining unit.

The seniority date for the selected applicant shall be set in accordance with Article 43.2 of the Public School Employees (PSE) collective bargaining agreement.

Notice to Prospective Employees:

Affirmative Action/Equal Opportunity Statement

Central Washington University is an EEO/AA/Title IX Institution. Central Washington Universitys policies and practices affirm and actively promote the rights of all individuals to equal opportunity in education and employment. Discrimination on the basis of race, color, creed, religion, national origin, sex, sexual orientation, gender identity and gender expression, age, marital status, disability, or status as a protected veteran is prohibited. The university provides an internal procedure for reporting discrimination and affords protection against retaliation for participating in the complaint process. Central Washington University complies with all applicable federal, state, and local laws, regulations, and executive orders including when soliciting bids and in the fulfillment of all contracts with governmental agencies. Direct related inquiries to Civil Rights Compliance, 202 Barge Hall, Ellensburg, WA 98926-7501; Telephone 509-963-2050; or email crc@cwu.edu.

Reasonable Accommodations

Central Washington University provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact Human Resources at HR@cwu.edu or call 509-963-1202. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Annual Security and Fire Safety Report (Clery Act)

For the Central Washington University Annual Security and Fire Safety Report (i.e. Clery Report) which includes statistics about reported crimes and information about campus security policies, available online here or call CWU Police and Parking Services at 509-963-2959 for a paper copy.