Administrative Assistant 2

Administrative Assistant 2

Salary

$43,980.00 - $58,584.00 Annually

Location

Lewis County - Chehalis, WA

Job Type

Full Time - Permanent

Remote Employment

Flexible/Hybrid

Job Number

26DOT-SWR- 40842

Department

Dept. of Transportation

Division

Southwest Region

Opening Date

06/25/2026

Closing Date

7/1/2026 11:59 PM Pacific

• Description
• Benefits
• Questions

Description

About WSDOT

The Washington State Department of Transportation (WSDOT) is a multimodal agency with a global reputation for excellence. Our dedicated workforce plans, designs, builds, and operates an integrated transportation system that safely and efficiently moves people and goods throughout the state. In addition to maintaining over 20,000 lane miles of state highway and 4,100 bridges, WSDOT leads an award-winning Active Transportation Plan, manages the worlds longest floating bridge, and operates the largest ferry system in the nation!

The Opportunity

WSDOT is seeking a motivated and detail-oriented Administrative Assistant 2 to join our team in Chehalis, WA. In this vital role, you will serve as the administrative backbone of a busy Area Engineer Office, providing essential support to approximately 20 staff members who help deliver transportation projects that keep Washington moving safely and efficiently. Your organizational skills, attention to detail, and commitment to customer service will help ensure daily operations run smoothly and effectively.

As a key member of the team, you will perform a variety of administrative and fiscal functions, including timekeeping, purchasing office supplies and materials, processing invoices and payments using P-Cards and vouchers, and maintaining records through multiple software systems. This position offers an excellent opportunity to contribute to meaningful transportation work while collaborating with a dedicated team in a fast-paced and rewarding environment.

What to Expect

Among the varied range of responsibilities held within this role, the Administrative Assistant 2 will:

• Utilize WSDOT mainframe programs for payment including, but not limited to, TRAINS, and PCMS to process P card invoices
• Create payment and journal vouchers in TRAINS to make payments.
• Learn and utilize new software which replaces legacy systems.
• Maintain records and inventories.
• Proofread letters and memos making corrections for sentence structure, spelling, grammar, and punctuation that will be shared outside of WSDOT.
• Answer telephones, receive, screen and refer visitors.
• Assist hiring managers with recruitments.
• Prepare agendas, minutes and correspondence for meetings.
• Order office supplies, construction supplies/tools, Personal Protective Equipment (PPE), as needed.
• Assist with onboarding new employee hires.
• Coordinate vehicle assignments.

Qualifications

To be considered for this opportunity, the following competencies are required:

• Interpersonal and Communication Skills: Ability to communicate clearly and professionally in writing and verbally across a wide range of audiences, including internal stakeholders, contractors, and the public.
• Technical Proficiency: Intermediate skills in operating Windows-based computers and software, such as MS Office Suite; virtual meeting software, such as MS Teams; and Cloud computing. Intermediate skills to create, draft, proofread, and edit professional documents accurately.
• Problem-solving and independent judgment: Experience in prioritizing workload, managing multiple tasks, adapting to schedule changes or emergencies, and independently resolving issues using sound judgment.
• Administrative and Operational Knowledge: Experience performing complex office, clerical, bookkeeping, accounting and/or administrative tasks with minimal supervision, including preparing correspondence, organizing files, managing schedules, and maintaining confidentiality. Ability to prioritize and organize conflicting demands and meet deadlines under pressure.
• Growth Mindset: Actively demonstrates a commitment to learning and growth.
• Service-Oriented: Takes action to meet the needs of others.

The following qualifications are also required:

Ability to maneuver and transport various materials and/or equipment weighing up to 20 pounds.

It is preferred that qualified candidates also demonstrate:

• Fiscal & Administrative Knowledge: Knowledge in timekeeping, travel coordination, accounting, and purchasing to support daily business operations.
• System Proficiency: Knowledge and proficiency in payroll and accounting systems such as PCMS, TRAINS, and DOTtime to process and track transactions.

Important Notes

• This recruitment may also be used to fill additional positions per business needs.
• This position offers flexible/hybrid remote work options.
• In addition to the salary range listed, a general wage increase of 2% will be applied for all state employees on July 1, 2026.
• To review the full Position Description, please follow the directions in the "Contact Us" section of this posting.
• In addition to base salary, employees may be entitled to other forms of compensation depending on the type, duties, or location of the position. For union-represented positions, more information on other forms of compensation can be found in the applicable Collective Bargaining Agreements. Information on other compensation types for non-represented positions can be found in Chapter 357-28 of the Washington Administrative Code.
• WSDOT does not use the E-Verify system, therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov

Why WSDOT

• Work-Life Balance - We offer flexible work schedules that allow you time for your life outside of this excellent opportunity.
• Paid Leave - In addition to 12 paid holidays, full-time employees may earn up to 25 paid vacation days per year!
• Tuition Assistance - Permanent employees have several options for assistance with education expenses, including tuition reimbursement programs, government discounts at participating colleges throughout the state, and eligibility for federal student loan forgiveness.
• Plan For Your Future - WSDOT offers a comprehensive benefits package that includes a variety of healthcare options. Employees also have a choice of state retirement programs, and much more. Go to State Benefits for more information.

Check out this video to learn more: Why WSDOT?

How to Apply

Applications for this recruitment will be accepted electronically. Your relevant experience may be evaluated to determine salary. Therefore, it is very important that the "Work Experience" portion of the application be completed in as much detail as possible.

In order to be considered for this opportunity, please include the following with your online application:

• An attached Resume outlining (in reverse chronological order) your experience to date.
• An attached Cover Letter that further explains your qualifications and indicates why you believe you are a viable candidate for this role.
• Contact details for a minimum of three (3) individuals who can attest to your work performance, technical skills, and job-related competencies. This information can be entered in the "References" section of the online application; does not require an additional attachment.

Please click the "APPLY" button to proceed. Note that you will be prompted to either sign in or create an account. This step is required in order to submit an application to this opportunity.

WSDOT is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. All persons, regardless of race, ethnicity, age, veteran status, sexual orientation, and/ or gender identity, are encouraged to apply. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact the recruiter listed.

Contact Us

For inquiries about this posting, you may contact the assigned Recruiter at amanda.strebeck@wsdot.wa.gov Please be sure to reference Administrative Assistant 2 #40842 in the subject line.

More than Just a Paycheck!

Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.

We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. Thats why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.

Read about our benefits:

The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.

Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.

Insurance Benefits

Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.

Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.

To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.

Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.

Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.

The Washington State Employee Assistance Program promotes the health and well-being of employees.

Retirement and Deferred Compensation

State Employees are members of the Washington Public Employees Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems web site.

Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Social Security

All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.

Public Service Loan Forgiveness

If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.

Holidays

Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.

Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.

Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.

Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.

Sick Leave

Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.

Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.

Vacation (Annual Leave)

Full-time employees accrue vacation leave at the rates specified in WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.

Part-time employees accrue vacation leave hours in accordance with WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.

Pay status includes hours worked, time on paid leave and paid holiday.

As provided in WAC 357-58-175, an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.

Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.

Military Leave

Washington State supports members of the armed forces with 21 days paid military leave per year.

Bereavement Leave

Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.

Additional Leave

Leave Sharing

Parental Leave

Family and Medical Leave Act (FMLA)

Leave Without Pay

Please visit the State HR Website for more detailed information regarding benefits.

Updated 01-07-2026

01

Which statement best describes your experience communicating with a variety of audiences, including coworkers, managers, customers, contractors, or members of the public?

• I routinely communicate complex or sensitive information to diverse audiences, independently resolve misunderstandings, and tailor my communication style to achieve desired outcomes.
• I regularly communicate information to a variety of audiences, answer questions, and adjust my communication style to ensure understanding.
• I communicate routine information to coworkers and customers and occasionally assist with responding to questions or concerns.
• I have limited experience communicating in a professional environment.
• I have no experience communicating with customers, stakeholders, or coworkers in a professional setting.

02

Which statement best describes your experience preparing professional written communications?

• I independently draft, edit, and review complex correspondence, reports, procedures, or official communications requiring a high degree of accuracy and professionalism.
• I regularly prepare, proofread, and edit business correspondence, reports, meeting materials, or other professional documents.
• I prepare routine emails, letters, forms, or documents using established templates and procedures.
• I have limited experience preparing professional written communications.
• I have no experience preparing professional written communications.

03

Which statement best describes your experience creating, editing, and maintaining professional documents and records?

• I independently create, edit, proofread, and maintain complex documents, reports, records, and files while ensuring accuracy, consistency, and compliance with organizational standards.
• I regularly prepare, proofread, and maintain professional documents and records with minimal supervision.
• I have prepared and maintained routine documents and records using established procedures.
• I have limited experience creating or maintaining business records.
• I have no experience creating or maintaining business records.

04

Please briefly describe your experience creating, editing, and maintaining professional documents and records. If you do not have this experience, please note 'N/A'.

05

Which statement best describes your experience managing competing priorities and deadlines?

• I routinely manage multiple high-priority assignments with competing deadlines, reprioritize work during emergencies, and ensure critical tasks are completed accurately and on time.
• I regularly manage multiple assignments and deadlines and adjust priorities as workload demands change.
• I manage routine assignments and deadlines using established priorities and guidance from supervisors.
• I have limited experience managing multiple assignments simultaneously.
• I have no experience managing competing priorities or deadlines.

06

Which statement best describes your experience performing administrative, clerical, bookkeeping, accounting, or office support functions?

• I independently perform complex administrative, clerical, bookkeeping, accounting, or office support functions with minimal supervision and serve as a resource to others regarding office procedures and processes.
• I regularly perform administrative, clerical, bookkeeping, accounting, or office support functions with minimal supervision.
• I have experience performing routine administrative or clerical duties under established procedures.
• I have limited experience performing administrative or office support duties.
• I have no experience performing administrative or office support duties.

07

Please briefly describe your experience performing administrative, clerical, bookkeeping, accounting, or office support functions. If you do not have this experience, please note 'N/A'.

08

Which statement best describes your experience coordinating schedules, maintaining records, and organizing work activities?

• I independently coordinate complex schedules, meetings, records systems, and competing priorities for multiple staff members or programs while meeting strict deadlines.
• I regularly coordinate schedules, maintain files, organize records, and support office operations with minimal supervision.
• I have experience maintaining calendars, organizing files, and supporting routine office activities.
• I have limited experience with scheduling or records management.
• I have no experience with scheduling or records management.

09

Please briefly describe your experience coordinating schedules, maintaining records, and organizing work activities. If you do not have this experience, please note 'N/A'.

10

Which statement best describes your experience handling confidential or sensitive information?

• I routinely manage highly confidential personnel, financial, legal, or operational information and ensure compliance with confidentiality requirements and organizational policies.
• I regularly handle confidential information and understand the importance of maintaining privacy and discretion.
• I have handled sensitive information under supervision and followed established confidentiality procedures.
• I have limited experience handling confidential information.
• I have no experience handling confidential information.

11

Please select the applications with which you have professional work experience. (Select all that apply.)

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft PowerPoint
• Microsoft Teams
• SharePoint
• Cloud-based file management systems (OneDrive, SharePoint Online, etc.)
• None of the above

12

Which statement best describes your experience performing fiscal and administrative support functions such as timekeeping, travel coordination, purchasing, accounting, or invoice processing?

• I independently perform a full range of fiscal and administrative functions, including timekeeping, travel coordination, purchasing, invoice processing, account reconciliation, and financial tracking, while serving as a resource to others on related processes and procedures.
• I regularly perform fiscal and administrative support functions, including timekeeping, travel coordination, purchasing, invoice processing, or accounting activities with minimal supervision.
• I have experience performing routine fiscal or administrative support functions under established procedures and guidance.
• I have limited experience assisting with fiscal or administrative activities.
• I have no experience performing fiscal or administrative support functions.

13

Please briefly describe your experience performing fiscal and administrative support functions such as timekeeping, travel coordination, purchasing, accounting, or invoice processing. If you do not have this experience, please note N/A.

14

Which statement best describes your experience maintaining employee timekeeping records?

• I independently administer timekeeping processes for multiple employees, review records for accuracy and compliance, resolve discrepancies, and provide guidance on timekeeping procedures.
• I regularly enter, review, and maintain employee timekeeping records and resolve routine discrepancies with minimal supervision.
• I have entered or maintained timekeeping records under established procedures and guidance.
• I have limited exposure to timekeeping processes.
• I have no experience with employee timekeeping.

15

Please briefly describe your experience maintaining employee timekeeping records. If you do not have this experience, please note N/A.

16

Which statement best describes your experience with purchasing goods or services for an organization?

• I independently process purchases, reconcile purchasing records, monitor expenditures, and ensure compliance with purchasing policies and procedures.
• I regularly purchase supplies, materials, or services and maintain supporting documentation with minimal supervision.
• I have assisted with purchasing activities or processed routine purchases under guidance.
• I have limited experience with purchasing activities.
• I have no experience with purchasing goods or services.

17

Please briefly describe your experience with purchasing goods or services for an organization. If you do not have this experience, please note N/A.

18

Which statement best describes your experience processing financial transactions?

• I independently process, reconcile, track, and monitor financial transactions, invoices, vouchers, reimbursements, or budget-related activities and resolve discrepancies.
• I regularly process invoices, vouchers, reimbursements, or other financial transactions with minimal supervision.
• I have entered or tracked financial transactions under established procedures and guidance.
• I have limited experience processing financial transactions.
• I have no experience processing financial transactions.

19

Which statement best describes your experience using PCMS, TRAINS, DOTtime, or similar payroll, accounting, or financial management systems?

• I have extensive experience using PCMS, TRAINS, DOTtime, or similar systems to process transactions, reconcile records, generate reports, troubleshoot issues, and provide assistance or training to others.
• I regularly use PCMS, TRAINS, DOTtime, or similar systems to process payroll, purchasing, accounting, or financial transactions independently.
• I have entered data or performed routine functions in PCMS, TRAINS, DOTtime, or similar systems under established procedures.
• I have limited exposure to PCMS, TRAINS, DOTtime, or similar systems.
• I have no experience using PCMS, TRAINS, DOTtime, or similar systems.

20

Which statement best describes your experience tracking and reporting information using payroll, accounting, or administrative systems?

• I independently generate, analyze, and reconcile reports from payroll, accounting, or administrative systems to support business and financial decisions.
• I regularly generate and review reports to monitor transactions, expenditures, timekeeping, or operational activities.
• I have reviewed standard reports and tracked information using established procedures.
• I have limited experience generating or reviewing system reports.
• I have no experience generating or reviewing reports from business systems.

21

How did you learn of this employment opportunity?

• Indeed
• LinkedIn
• Direct Email Notification
• WSDOT social media (Twitter, Facebook, YouTube, etc)
• Career Fair
• Monster
• WorkSource
• "NOW HIRING" banner/sign
• Radio advertisement
• WSDOT Employment Site
• Careers.wa.gov
• governmentjobs.com
• Other (specify below)

22

If you selected Other on the previous question, please specify how you learned of this employment opportunity in the space provided:

Required Question

Employer State of Washington

Address View Job Posting for Agency Information

View Job Posting for Location, Washington, 98504

Website http://www.careers.wa.gov