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Administrative Assistant 1

InstantServe LLC

Dallas, TX

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JOB DETAILS
SKILLS
Accounting, Administrative Skills, Analysis Skills, Billing, Budget Management, Budgeting, Budgeting Software, Business Administration, Communication Skills, Computer Software, Data Entry, Documentation, Editing, Finance, Graphics Software, High School Diploma, Interpersonal Skills, Legal Support Skills, Microsoft Windows Operating System, PC Software, Problem Solving Skills, Spreadsheets, Systems Maintenance, Time Management, Travel Planning, Typing, Word Processing
LOCATION
Dallas, TX
POSTED
Today
Title: Administrative Assistant - Board Support

Location: 1401 Pacific Avenue | Dallas, TX 75202

ESSENTIAL DUTIES AND RESPONSIBILITIES:

l Maintains message system to include tracking staff, answering, screening, and routing in-coming calls, if necessary,taking messages. Receives and greets visitors and guests.

l Performs administrative duties to include composing, typing, and editing a variety of correspondence; special projects, reports spreadsheets, etc. as required;

l Processes and monitors the timely processing of invoices and other departmental expenditures;

l Keeps track of office supplies for departmental personnel for budget purposes;

l Support of travel arrangements for Board Members and staff for budget purposes;

l Maintains message system to include tracking staff, answering, screening, and routing in-coming calls, if necessary, taking messages;

l Maintains applicable filing systems for section.

l Responds to routine, non-technical inquiries.

l Handle data entry, documentation and other administrative duties.

l Performs other duties as assigned.

MINIMUM KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

Note: An equivalent combination of related education and experience may be substituted for the below stated minimums excluding High School Diploma, GED, Licenses, or Certifications.

Associates degree in Business Administration, Finance, Accounting, or related field preferred.

l Five (5) years of high level administrative or legal experience.

l Type at a speed necessary for successful job performance. Proficiency using PC and software applications to include Windows, graphic computer software, budget management software or computer base programs, word processing spreadsheet, and database.

l High level of analytical skills to find solutions to professional, technical, and administrative problems; high level of competence in computer application.

l Interpersonal skills to effectively and sensitively communicate with all levels of supervisory and non-supervisory employees, outside counsel, governmental entities, the community, Board of Directors, and others both inside and outside of DART.

l Ability to be mobile and occasionally, lift objects weighing 5 - 10 pounds such as books, computer binders, or ledgers.

l Mental ability to read complex materials and concentrate on details.

About the Company

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InstantServe LLC