Location- Birmingham, AL
Contract -5 months
The Administrative Specialist is responsible for supporting the smooth and efficient operations of the department by performing a broad range of administrative, organizational, and compliance tasks. This role requires excellent attention to detail, strong communication skills, and a high level of professionalism in all interactions. The position also promotes and upholds a safe and collaborative work environment.
Provide comprehensive administrative support for department leadership and directors, including:
Calendar management
Travel arrangements
Expense report reconciliation
Coordination of meetings and events, including catering and room set-up/breakdown
Serve as a point of contact for internal and external communication, ensuring professional and prompt responses.
Process government timesheets and procurement card reports in a timely and accurate manner.
Maintain organized records and ensure compliance with Southern Company’s administrative, accounting, and regulatory procedures.
Assist with invoice submission, purchasing, and procurement support, working closely with the Procurement Specialist.
Monitor and maintain inventory of office and breakroom supplies.
Coordinate with building services and vendors as needed to support facility-related needs.
Provide backup support to other administrative staff during absences or peak work periods.
Perform ad hoc administrative tasks as assigned.
High proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
Strong verbal and written communication skills.
Demonstrated ability to manage multiple tasks and prioritize effectively.
Exceptional attention to detail, organizational abilities, and time management.
Professional demeanor with a commitment to confidentiality and discretion.
Ability to work independently while maintaining team collaboration.
Experience coordinating travel, events, and financial reporting in a corporate environment.