Position Overview
We are seeking a detail-oriented and proactive Administrative & Accounts Payable Assistantwith a strong accounting background. In addition to general office operations, the ideal candidate will have experience with accounts payable, purchase order processes, and administrative coordination in a fast-paced construction or similar environment.
This position requires a high level of accuracy, discretion, organization, and the ability to manage multiple priorities effectively.
Key Responsibilities
Accounting Support:- Assist with accounts payable processes, including matching tickets, coding invoices, and data entry
- Process purchase orders, track approvals, and maintain accurate records
- Support weekly check runs and vendor payment tracking
- Reconcile vendor statements and assist with resolving discrepancies
- Maintain organized digital and physical financial records
- Assist with basic job costing and expense tracking
Administrative & Office Support:- Greet and assist visitors, clients, and vendors in a professional manner
- Answer and direct incoming calls, emails, and correspondence
- Maintain front office operations and a professional work environment
- Provide administrative support where needed
- Coordinate meetings, office supplies, and vendor communications
- Perform general clerical duties such as filing, scanning, and document preparation
Qualifications- High school diploma or equivalent required; Associate’s degree in Business, Accounting, or a related field preferred
- 2–5 years of administrative experience, including exposure to accounting and general office functions (construction industry experience preferred)
- Working knowledge of accounts payable, purchase orders, and basic accounting principles
- Proficient in Microsoft Office Suite, particularly Excel and Outlook
- Experience with accounting software is a plus
- Strong organizational skills with exceptional attention to detail and accuracy
- Ability to handle sensitive and confidential information with discretion
- Bilingual skills are a plus but not required.
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