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Administrative/Accounting Assistant

Shearer Companies

Essex, MD

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JOB DETAILS
SKILLS
Access Control, Accounting, Accounts Payable, Accounts Receivable, Administrative Skills, Billing, Communication Skills, Computer Skills, Customer Support/Service, Data Entry, Detail Oriented, English Language, General Ledger Accounting, High School Diploma, Insurance, Intuit Quickbooks, Lift/Move 40 Pounds, Mail Processing, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Organizational Skills, Presentation/Verbal Skills, Reconciliation, Record Keeping, Safety Process, Spreadsheets, Telephone Skills, Time Management, Willing to Travel, Writing Skills
LOCATION
Essex, MD
POSTED
14 days ago

General Summary:

The Administrative/Accounting Assistant will provide support to the Administration Department with accounting and general office functions. This position will complete assigned Accounts Payable (A/P) and Accounts Receivable (A/R) tasks, reconcile bank statements, assist with answering phones and greeting visitors.

 

Essential Duties and Responsibilities:

  • Enters A/P invoices into QuickBooks Online (QBO) using correct General Ledger (GL) codes.
  • Creates A/R invoices as needed.
  • Reconciles monthly bank statements.
  • Matches bi-weekly checks with invoices, verifying the accuracy of the information on the check against the invoice.
  • Sorts and distributes incoming mail; prints stamps and mailing labels as needed.
  • Completes required filing; creates new files; packages files for storage as required.
  • Assists in month-end and/or year-end filing and reporting procedures.
  • Completes online vehicle registrations and distributes vehicle insurance cards as needed.
  • Receives visitors at the front desk by greeting, welcoming, directing and announcing them appropriately.
  • Maintains office security by following safety procedures and controlling access via the reception desk.
  • Performs other tasks/projects as requested by management.

 

Supervisory Responsibilities:

  • None.

 

Qualifications:

  • Ability to acquire TSA certification (required).
  • Proficient with spreadsheets and data entry.
  • Good problem-solving skills and ability to prioritize; well-organized, efficient and a self-starter with strong attention to detail.
  • Excellent communication skills, both verbal and written; personable, professional phone skills.
  • Ability to manage time effectively to ensure timely responses and completion of tasks / projects; ability to tolerate periods of stress and adhere to deadlines.
  • Ability to perform filing and record keeping tasks.
  • Ability to maintain high standards of confidentiality.

 

Education and/or Experience:

  • High School diploma or GED; Associates or Bachelors degree in Accounting or related field a plus.
  • At least one (1) year of accounting experience preferred; general experience in the Customer Service field a plus.
  • An equivalent combination of education and experience.

 

Language Skills:

  • Strong command of the English language, both orally and in writing.
  • Ability to communicate clearly, concisely and effectively.

 

Computer Skills:

  • Proficiency with Microsoft Office, especially Word, Excel and Outlook; strong working knowledge of Excel.
  • Hands-on experience with QuickBooks Online a plus.
  • Ability to quickly learn new programs/systems.

 

Physical Demands:

  • Sitting up to eight (8) hours or more per day; standing and/or walking two (2) hours or more per day.
  • Up to eight (8) or more hours per day doing computer work.
  • Ability to lift up to 40 pounds.
  • Ability to bend, reach and stoop; ability to move about the facility.
  • Noise level may be moderate due to multiple conversations in close proximity.

 

Work Environment:

  • Office environment.

 

Travel Requirements:

  • Occasional travel as needed.

About the Company

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Shearer Companies