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Administration Manager

Kya Services, LLC

Santa Ana, CA

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JOB DETAILS
SALARY
$85,000–$90,000
SKILLS
Administrative Management, Administrative Skills, Budget Management, Business Administration, Business Development, Communication Skills, Construction, Cost Control, Cross-Functional, Detail Oriented, Documentation, File Management, Interpersonal Skills, Leadership, Maintain Compliance, Marketing, Mentoring, Multitasking, Onboarding, Operational Support, Operations, Operations Processes, Organizational Skills, People Management, Policy Development, Policy Implementation, Procedure Development, Procedure Implementation, Process Improvement, Process Management, Project/Program Coordination, Record Keeping, Strategic Planning, Systems Scalability, Team Building, Team Lead/Manager, Team Player, Time Management
LOCATION
Santa Ana, CA
POSTED
29 days ago

Job Title: Administration Manager
Company: KYA Services, LLC
Location: Santa Ana, CA
Employment Type: Full-Time

Salary Range: $85,000 - $90,000

About KYA

KYA is a leading specialty construction company focused on delivering high-quality environments through innovation, integrity and operational excellence. We are committed to building strong teams, developing leaders and creating efficient systems that support scalable growth. Recognized as a USA TODAY Top Workplace, we foster a collaborative, team-oriented culture that values innovation, well-being and shared success. We empower our team members to listen, understand and advise, creating an environment where every voice contributes to meaningful impact.

Position Overview

KYA is seeking a highly organized, proactive, and solutions-driven Administration Manager to lead and oversee the daily operations of the Administration Department. This role is critical to ensuring consistency, efficiency, and alignment across administrative functions, while supporting company-wide initiatives and leadership priorities.

The ideal candidate is a strong leader who thrives in a fast-paced environment, has a passion for process improvement, and can effectively manage both people and systems.

Key Responsibilities

  • Oversee day-to-day operations of the Administration Department, ensuring efficiency and accuracy
  • Lead, mentor and develop a team of Administrators
  • Establish, implement, and maintain policies and procedures to support operational excellence
  • Partner cross-functionally with Marketing, IT, and Business Development teams
  • Manage internal processes including onboarding coordination, documentation, and compliance tracking
  • Oversee budget tracking and administrative cost controls
  • Ensure proper documentation, file management and record-keeping systems are maintained
  • Identify opportunities for process improvement and implement scalable solutions
  • Support leadership with reporting, project coordination and strategic initiatives

Qualifications

  • Bachelor’s degree in Business Administration or related field preferred
  • 5+ years of administrative or operations experience, with at least 2+ years in a leadership role
  • Strong leadership and team management skills
  • Excellent organizational and time management abilities
  • Experience developing and implementing policies and procedures
  • Strong communication and interpersonal skills
  • Proficiency in Google Workspace and administrative systems
  • Ability to manage multiple priorities and meet deadlines in a fast-paced environment

Key Competencies

  • Leadership & Team Development
  • Process Improvement & Systems Thinking
  • Attention to Detail
  • Communication & Collaboration
  • Accountability & Ownership
  • Strategic Thinking


Why Join KYA
Opportunity to be part of a growing, innovative company
Collaborative and team-oriented culture
Leadership development and growth opportunities
Competitive compensation and benefits package

 

About the Company

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Kya Services, LLC