Admin Services Manager (Contract/Review/Budget)

Description

Job Overview:

• The Tennessee Department of Health, Division of Health Disparities Elimination, is seeking a fulltime Administrative Services Manager to support the Assistant Commissioner of the Division of Health Disparities Elimination. This role will assist with administrative and business operations, contract development and revisions, and maintain fiscal accountability for contracts. This position works closely with division and office directors to manage administrative and fiscal functions, including reviewing contractors' financial reports and making recommendations to align expenditures with approved budgets. The role also includes general administrative support to ensure smooth program operations.
• This is a hybrid position requiring onsite attendance at least 1 2 days per month, with additional days as needed. Some instate travel is required. Candidates must reside in or be willing to relocate to Tennessee.
• This position is funded through the Rural Health Transformation Program for the next 5 years.

Schedule

• Days - Monday Yes Tuesday Yes Wednesday Yes Thursday Yes Friday Yes Saturday No Sunday No
• Hours/Day - 7.5
• Time Zone - CST
• Shifts - Shift 1
  • Start Time - 8:00 AM
  • End Time - 4:30 PM
  • Description - Regular Shift
  • Active - Yes

Duties and Responsibilities:

• Prepares, edits, and finalizes meeting minutes; maintains electronic records and distributes documents to staff and partners.
• Reviews, monitors, and analyzes budgets and expenditures to ensure alignment with funding requirements.
• Oversees, as needed, and tracks general service/goods contracts and other documents for competitive procurement processes through completion.
• Performs a wide range of administrative tasks, including routine correspondence, assembling information for reports and meetings, and supporting daytoday program operations across the division.
• Serves as liaison between leadership, internal staff, and external agencies as needed.
• Handles travel arrangements, maintains expense documentation, and supports general office functions.

Minimum Qualifications:

• Five or more years of increasingly responsible professional administrative experience.
• Strong written and verbal communication skills.
• Experience monitoring budgets and expenditures.
• Ability to think strategically and critically to achieve program outcomes.
• Strong problemsolving, research, and analytical skills.
• Collaborative approach with the ability to work effectively in a team environment.
• Excellent interpersonal skills and ability to build and maintain partnerships.

Education Requirements:

• Graduation from an accredited college or university with a bachelor's degree. Up to four years of increasingly responsible fulltime subprofessional, paraprofessional, or professional experience may be substituted for the required education on a yearforyear basis.