Admin Services Coordinator

The Department of Communication Studies at the University of Iowa invites applications for an Administrative Services Coordinator. We seek a highly organized, adaptable, and service-oriented professional to serve as a primary point of contact while supporting the day-to-day administrative and academic operations of the department. This role is essential to ensuring the effective functioning of departmental activities in support of faculty, students, staff, and the broader university community.

Key Responsibilities

• Provide comprehensive administrative and academic support to the department, exercising a high level of discretion, initiative, and independent judgment.
• Serve as the primary liaison for teaching assistants in Rhetoric courses, including coordinating with partner departments, preparing appointment materials, and responding to inquiries.
• Support course administration activities, including scheduling final examinations, collecting and maintaining course syllabi, and managing teaching evaluation processes.
• Oversee building access and key management to ensure security and operational efficiency.
• Administer scholarship processes and coordinate related events, including organizing the annual scholarship reception.
• Plan and execute Lambda Pi Eta initiation ceremonies and receptions, and manage National Communication Association membership processes.
• Contribute to departmental strategic initiatives and support special projects aligned with departmental goals and priorities.

For a detailed job description or for addition questions, please contact seton-vinsand@uiowa.edu.

This position is eligible for hybrid work within Iowa and will require a work arrangement form to be completed upon the start of your employment. Per policy, work arrangements will be reviewed annually, and must comply with the remote work program and related policies and employee travel policy when working at a remote location.

Education requirement

• Bachelor's degree or an equivalent combination of education and experience is required.

Required Qualifications

• 6 months to a year administrative work experience.
• Excellent written and verbal communication skills, as demonstrated at a working proficiency level.
• Experience with a variety of desktop tools, including MS Office Suite and apps. Willingness and ability to learn new software platforms as needed.
• Demonstrates strong attention to detail and problem-solving skills.

Desirable Qualifications

• Ability to work as part of a team.
• Basic experience with website maintenance, newsletter development, and social media management.
• Demonstrates working ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation.
• Basic knowledge of University policies, procedures, and systems.

Position and Application Details

For additional job details and to apply please visit https://jobs.uiowa.edu/ and access requisition #26004018.

Pay Level 2B

In order to be considered for an interview, applicants must upload the following documents and mark them as a "Relevant File" to the submission.

• Resume
• Cover Letter

Job openings are posted for a minimum of 7 calendar days and may be removed from posting and filled any time after the original posting period has ended. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process.

Joining the University of Iowa means becoming a vital part of the Hawkeye community, where your work directly impacts education, research, and student success.

Enjoy exceptional health coverage, university-paid life insurance, robust retirement plans, and generous leave policies. Benefit from 24/7 support services, well-being resources, and access to UI Health Care specialists. Grow professionally with advanced training, leadership development, and tuition assistance.

Iowa City offers a great quality of life with world-class performances at Hancher Auditorium, Big Ten athletics, top-ranked public schools, and outdoor recreation.

Join us in making a difference at a leading Big Ten university and premier public research institution.

Additional Information

• Classification Title: Admin Services Coordinator
• Appointment Type: Professional and Scientific
• Schedule: Full-time
• Work Modality Options: Hybrid within Iowa

Compensation

• Pay Level: 2B

Contact Information

• Organization: College of Liberal Arts
• Contact Name: Alex Schutman
• Contact Email: alex-schutman@uiowa.edu