Job Information
State of Tennessee Job Information
Opening Date/Time06/25/2026 12:00AM Central TimeClosing Date/Time07/01/2026 11:59PM Central TimeSalary (Monthly)$3,631.00 - $5,434.00Salary (Annually)$43,572.00 - $65,208.00Job TypeFull-TimeCity, State LocationNashville, TNDepartmentMental Health and Substance Abuse Services
LOCATION OF (1) POSITION(S) TO BE FILLED: DEPARTMENT OF MENTAL HEALTH & SUBSTANCE ABUSE SERVICES, DAVIDSON COUNTY
This position is located at Middle Tennessee Mental Health Institute -Medical Records
This is an on-site position.
This position requires a criminal background check. Therefore, you may be required to provide information about your criminal history in order to be considered for this position.
Qualifications
Education and Experience: Graduation from an accredited college or university with a bachelor''s degree AND experience equivalent to one year of full-time professional staff administrative and/or analytic experience.
Substitution of Experience for Education: Qualifying full-time increasingly responsible sub professional, para-professional, or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.
Substitution of Education for Experience: Additional graduate coursework in public administration, business administration, or other acceptable field may be substituted for the required experience, on a year-for-year basis.
OR
One year of professional administrative services experience with the State of Tennessee.
Necessary Special Qualifications: None.
Overview
Supports License Practice Nurses(LPNs) by completing structured Discharge Summary outlines based on clinical information provided by the patient''s Tx team in the patient''s clinical record. This role ensures that all required elements of the discharge summary outline are accurately captured, clearly written, and compliant with regulatory and organizational standards. The assistant does not provide clinical interpretation but organizes and formats the information to facilitate the timely completion and finalization of the discharge summary by the LPN and the patient''s provider.
Populate Discharge Summary Outline Enter patient information, hospitalization details, and follow-up plans into a standardized template.
Verify required elements Ensure all mandated/required sections of the discharge summary are complete
Coordinate with LPN''s Report/clarify any missing information to LPN''s as well as to the Health Information Manager director
Maintain Documentation Standards Follow Health Insurance Portability and Accountability Act (HIPAA), The Joint Commission (TJC), and organizational guidelines for accuracy, privacy, and formatting
Track Completion -Monitor assigned discharges, update status logs, and ensure timely completion.
In addition, this position will scan patient records into the electronic clinical record for filing, assist with archiving records, and complete open record monitoring and scanning.
Responsibilities
Performs a variety of general staff administrative duties to support program operations.
Prepares, reviews, and maintains records and reports to ensure accuracy, completeness, and adherence to standards.
Serves as liaison between the agency and the general public, persons in other state departments and divisions, officials, and entities outside the organization in order to explain matters of procedure and regulation.
Interprets and enforces existing policies and methods. Analyzes pertinent policies and procedures to make recommendations for improvements.
Prepares and reviews operating budgets to determine agency needs. Conducts grant administration and monitoring to ensure compliance with grant requirements.
Conducts research in one or more of the following areas to obtain relevant information: fiscal, economic, non-technical legal, legislative, and publications.
Performs human resources administration in one or more of the following areas: employee relations, EEO, recruitment, employee development, and training.
May make work assignments to staff in order to achieve agency objectives. May train less experienced staff.
Competencies (KSA''s)
Competencies:
Knowledge:
Skills:
Abilities:
Tools & Equipment
TN Driver Standards
State of Tennessee positions that may involve driving responsibilities require candidates to meet the following minimum driver qualifications:
Please include your Driver''s License Information under the Licenses and Certifications section of your application.
Agencies may allow an exception based on other factors.