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Admin Coordinator 838285

Helpmates

Crystal City, CA

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JOB DETAILS
SALARY
$20–$25 Per Hour
SKILLS
Administrative Skills, Analysis Skills, Auditing, Business Operations, Communication Skills, Content Management, Cross-Functional, Data Formats, Data Quality, Document Management, Documentation, Internal Audit, Metrics, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft SharePoint, Microsoft Word, Operational Support, Organizational Skills, Presentation/Verbal Skills, Process Management, Project/Program Coordination, Project/Program Management, Standard Operating Procedures (SOP), Team Player
LOCATION
Crystal City, CA
POSTED
16 days ago

 

Position Type: Short-Term Contract

Location: Carson

Pay Rate: $20-$25.00/hour 

Duration: Immediate Start 
Job Description
We are seeking a results-oriented, highly organized Project Coordinator to step in and provide immediate operational support through the end of July. In this role, you will act as a vital collaborative partner, managing critical documentation, optimizing workflows, and ensuring seamless content organization across departments.

This is an excellent opportunity for a professional with a strong project management mindset and advanced Microsoft Office capabilities to deliver high-impact results in a fast-paced, "One Team" environment.
A Day on the Job Looks Like This:

  • Documentation & Presentation Management: Create, update, and maintain critical business documentation, including detailed process maps, Standard Operating Procedures (SOPs), and executive-level business review decks.

  • Content Architecture: Manage, audit, and organize internal content and folders within SharePoint to optimize team access and file structure.

  • Process Coordination: Oversee, streamline, and coordinate the end-to-end sample request process, ensuring all requests are tracked and fulfilled efficiently.

  • Cross-Functional Alignment: Act as a central point of contact, ensuring clear communication and alignment across project stakeholders.
Qualifications & Technical Skills:

  • Professional Background: Proven experience or strong background in project management, project coordination, or business operations.

  • Software Proficiency: Intermediate to advanced mastery of the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel).

  • Core Excel Skills: Must be highly proficient in utilizing data functions to organize and analyze metrics, including:

    • Formulas: IF, VLOOKUP, XLOOKUP, COUNTIF/SUMIF

    • Data Tools: PivotTables, conditional formatting, and data validation

  • Systems Experience: Hands-on experience managing and structuring content within Microsoft SharePoint.
What Sets You Apart:

  • Execution Focus: You are highly results-oriented, naturally set clear priorities, and possess a track record of delivering on strict commitments.

  • Dynamic Communication: You are a clear communicator who effortlessly adapts your messaging to build cross-functional alignment and consensus.

  • Collaborative Spirit: You naturally foster a "One Team" culture, working seamlessly with cross-functional partners.

  • Analytical Judgment: You are a thoughtful decision-maker who applies sound judgment and problem-solving skills to navigate ambiguity.
Ready to Make an Immediate Impact?
If you are available immediately, possess the required technical skillset, and excel in a short-term, high-priority project environment, apply today for immediate consideration!

About the Company

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Helpmates