Admin Assistant to Exec Dir

The Department of Radiology has an exciting opportunity for an experienced executive-level administrative assistant. As a member of our administrative team, the Administrative Assistant to the Director will directly support the Department Chair and leadership.

The ideal candidate for the position will have experience working at the executive level in an academic or medical administrative office. The successful candidate will be able to act independently, with multiple ongoing priorities, and demonstrate exceptional skill at anticipating needs based on existing knowledge. The individual must be detail oriented, an experienced multitasker with a wide variety of technical skills, exceptionally well organized and outgoing. Excellent oral and written communication skills must be demonstrated through application materials and interview. Ability to maintain confidentiality is paramount.

Responsibilities of this position include but are not limited to: serving as primary point of contact for the Chair, scheduling and meeting coordination and faculty recruitment interviews, handling Section Meeting Coordination, maintaining calendars and answering phones, coordinating travel; QGenda Scheduling, composing correspondence; managing administrative and clerical data; consolidated electronic tracking of information; development and implementation of administrative processes, procedures and systems; processing payments and reimbursements; and supporting radiology leadership in leading the Department of Radiology.

Our team works in a collegial environment, to support faculty, residents, fellows and staff who provide imaging services at UNMH, SRMC, and VAMC. We are committed to providing education for Medical Students, Residents and Fellows, as well as for Nuclear Medicine, CT and MRI Technologists through the Radiologic Sciences Program.

This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Prospective Employee page for a more complete explanation of UNM benefits

Duties:

• Serves as admin support for Department Chair maintaining his assigned Clinical Calendar.
• Works directly and indirectly with the Chair managing Qgenda scheduling for all providers implementing changes and managing assigned coverage for the Department.
• Schedules Annual Reviews, 3rd year review and all meetings with the chair, preparing, managing and submitting all paperwork to the Deans office as required.
• Works with Professional Practice to keep track of/submit OPPE forms completed by Chair

Guide and help faculty during their promotion and tenure (Dossier/Provisional Dossier)