Admin Assistant to AP and Counselor

Chapel Hill Independent School District

Tyler, TX

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JOB DETAILS

SALARY

$13.20–$15.91 Per Year

SKILLS

Accounts Payable, Administrative Skills, Communication Skills, Computer Skills, Data Collection, Disciplinary Action, Federal Laws and Regulations, High School Diploma, Materials Testing, Multilingual, Organizational Skills, Performance Management, Record Keeping, Safety Process, Staff Development, Staff Training, State Laws and Regulations, Team Player, Telephone Skills, Time Management, Training/Teaching, Typing, University/School Policies

LOCATION

Tyler, TX

POSTED

1 day ago

Admin Assistant to AP and Counselor

Job Posting ID: 434 Location(s): Junior High Employment Type: Full Time Job Type: Hourly - Annualized Posted Date: 05/12/2026 Deadline: Until Filled Pay: $13.20 - $15.91 Hours per Day: 8:00:00

Admin Assistant to AP and Counselor

Primary Purpose:
Performs a variety of responsible secretarial/clerical duties for the Assistant Principal, Counselor, and other faculty and staff members; to assist with the day-to-day operations of the office; to compile, maintain, and update disciplinary action records and related reports; to contact students, parents, and teachers regarding disciplinary related matters; assists the site administrators by relieving them of routine administrative and clerical detail, does related work as required.

Qualifications:

Education/Certification:

High School Diploma or GED

Special Knowledge/Skills:

Bilingual preferred
Fifteen hours of college credit with some business orientation; or equivalent business school background; or three years of general clerical/secretarial experience
Keyboarding and computer proficiency
Computational, organizational, and communication skills
Ability to work efficiently with constant interruptions and with various district employees
Have experience related to working with students or parents
Desire and ability to work with and effectively communicate with staff, students, and parents

Major Responsibilities and Duties:

Routinely meets and interacts with the public, staff, and students in situations, which require tact, discretion and professional courtesy
Performs a wide variety of clerical duties, including but not limited to typing and preparing letters, memoranda, running reports, and forms
Receives and resolves basic concerns and complaints, using knowledge of school policies, procedures, rules and requirements
Answers incoming calls, routes to appropriate staff, takes reliable messages and input meetings/calendar appointments for Assistant Principal and Counselor
Establishes, maintains, and monitors confidential filing systems in an accurate and efficient manner
Facilitate the flow of information and disburse incoming mail and other correspondence
Compiles data and information from various sources and inputs on multiple forms
Process student tardy referrals, issue student passes or refer to Assistant Principal or Counselor when applicable
Process specific detention assignments as requested by the Assistant Principal
Distribute student suspension information to parents and the appropriate personnel
Provides support/assistance to Assistant Principal and Counselor with projects/department need per administrative assignment
Composes, edits, and types correspondence and memos as directed
Complies with directions and instructions from supervisor, performs other tasks, and assumes such responsibilities as may be assigned
Maintains positive and cooperative working relationships with colleagues and others when conducting district business; demonstrates teamwork in daily activities
Is prompt, timely and thorough in completing assignments
Is regular in attendance and complies with absence protocol for personal and sick time off
Seeks and participates in on-site and outside staff development training sessions to improve job performance
Participates in faculty meetings and special events as assigned
Assist in notifying teachers with students having a long-term absence; assist in collecting student assignments
Maintain accurate records of daily student transactions
Deliver student messages as needed for Assistant Principal and Counselor
Post college and career student information, as requested
Assist in maintaining the counselors' supply inventory
Be knowledgeable of all areas of the enrollment and scheduling process
Assist the counselors in preparing the testing materials
File the standardized test scores as requested
Assist in maintaining the SAT and ACT testing materials
Assist in assigning student aides new students; oversee the new students' campus tours
Assist in training student aides in filing procedures for counselors
Demonstrate behavior that is professional, ethical, and responsible
Comply with district policies, as well as state and federal laws and regulations
Adhere to the district's safety policies and procedures
Maintain confidentiality in the conduct of district business
Must be able to perform the essential functions of interacting with students and/or district employees in the specific work site assigned
Demonstrate regular and prompt attendance
Other duties as assigned

Attachments

Admin Assistant to AP_Dean of St_ Counselor (1) Download Attachment

Admin Assistant to AP and Counselor

Chapel Hill Independent School District

Tyler, TX

About the Company

Chapel Hill Independent School District

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