Admin. Assistant - Foundation (part-time)

Admin. Assistant - Foundation (part-time)

Salary

$22.28 - $28.54 Hourly

Location

400 Seventh Street North La Crosse, WI

Job Type

Part-Time

Job Number

2026-01425

Division

Executive Offices

Department

Foundation and Alumni

Opening Date

07/02/2026

Closing Date

8/2/2026 11:59 PM Central

• Description
• Benefits
• Questions

Position Summary

Western Technical College is a preferred employer in the 7 Rivers Region and is committed to providing a safe and respectful workplace for all co-workers. As an open-access institution, we proudly serve learners from all walks of life, recognizing that diverse backgrounds and lived experiences enrich our community and strengthen our mission. We are committed to creating a sense of belonging where everyone feels empowered to be themselves and supported in their personal and professional growth. This means actively identifying and removing barriers to opportunity and providing pathways to social and economic advancement. Western is deeply connected to the communities we serve, and we believe in the power of education to drive positive change. We seek individuals who are passionate about teaching and learning, dedicated to student success, and eager to collaborate in building a more vibrant, equitable community. If you share these values and are ready to make a meaningful impact, we invite you to explore this opportunity at Western.

Position Summary: The Administrative Assistant - Foundation provides administrative support for donor relations, data management, and daily office operations. The position helps process gifts, maintain accurate records, coordinate events, and assist with scholarships and stewardship activities. It also supports special projects and ensures smooth communication and logistics across Foundation and alumni programs.

Hours: Flexible Monday-Friday between 8:00am and 4:30pm, totaling 23 hours per week. We're flexible on how those hours are arranged, but the role requires availability at least three days per week

Essential Functions

1. Maintain and uphold the College values of Learning, Excellence, Accountability, Diversity, Student Success, Teamwork, Integrity, and Respect. Regular attendance is required.

2. Perform office functions that may include, but are not limited to: respond to internal/external customers and staff; create and modify documents, records, and reports using College standard software; maintain hard copy and/or electronic filing system; monitor inventory and budget information; schedule, coordinate, and prepare materials for meetings and/or appointments.

3. Complete all required College training and responsible for maintaining the skills necessary to complete the essential functions of the position as defined by the department.

4. Student Success is the cornerstone of Western's culture and the college may assign employees as needed to other areas or additional duties to foster this success.

5. Administrative Support - Supporting Action/Task May Include:

• Process and record donor gifts, including accurate data entry in Raiser's Edge.
• Prepare gift acknowledgments and support donor stewardship communications.
• Maintain and update donor, alumni, and constituent records to ensure data accuracy.
• Assist with prospect research, data queries, reporting, and campaign planning activities.
• Provide general administrative support, including scheduling, correspondence, meeting coordination, and document preparation.
• Support scholarship administration and respond to inquiries from students, donors, and community members.

6. Events & Special Projects - Supporting Action/Task May Include:

• Provide administrative support for Foundation and alumni events, including logistics coordination, registration management, preparation of materials, and on-site assistance.
• Support event operations by coordinating volunteers, arranging facilities, and assisting with event communications.
• Contribute to special projects and organizational initiatives as assigned.

Qualifications

Minimum Qualifications:

• Associate degree in related field OR
• Education in related field combined with appropriate occupational experience totaling 2 yrs. OR
• Related occupational experience totaling 2 yrs.

Special Instructions/About Western

This position reports to: Executive Director - Foundation

Starting annual/hourly salary range based on education and experience: $22.28 - $28.54

Hours: Flexible Monday-Friday between 8:00am and 4:30pm, totaling 23 hours per week. We're flexible on how those hours are arranged, but the role requires availability at least three days per week

Applicant review will begin: Monday, August 3, 2026

Start Date of: Fall 2026

This role requires authorization to work in the United States. Currently, we are not able to sponsor or take over sponsorship of employment visas.

Copies of Transcripts from regionally accredited colleges or universities are acceptable during the application process (originals will be required upon hire)

Western is accredited by the Higher Learning Commission. Our mission is to provide relevant, high quality education in a collaborative and sustainable environment that changes the lives of students and grows our communities. Western is committed to providing a safe and respectful workplace for all employees.

Annual Security Report (Clery Act)

For the Western Annual Security Report, which includes statistics about reported crimes and information about campus security policies, see: https://www.westerntc.edu/sites/default/files/student-rights/documents/AnnualSecurityReport.pdf or contact Justin Weisbecker, Director Campus Community Safety at 608-789-6165.

An Equal Opportunity/Access/Employer And Educator

Western Technical College is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA institution in the provision of its education and employment programs and services. All qualified applicants will receive equal consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or covered veteran status. Reasonable accommodation will be provided in the job application process to enable a qualified applicant to have an equal opportunity to be considered for a job as is provided to all Western employees. If you want to request an accommodation, please contact the EEO/AA Compliance Officer at (608)785-9274.

Non-Discrimination Notice

Western Technical College, in compliance with state and federal law, does not discriminate on the basis of age, race, color, national origin, disability, marital status, sex, including sexual orientation and gender identity, veteran status, genetic testing or other legislated categories in employment, admissions, programs, or activities. Western prohibits retaliation against any individuals who bring forth any compliant, orally or in writing, to the College or government, or against any individuals who assist or participate in the investigation of any complaint or otherwise oppose discrimination. Western provides assurance that lack of English reading/speaking skills will not be a barrier to admittance and participation in the College. General inquiries regarding the College's non-discrimination policies may be directed to:

John Heath

Director of Human Resources

Western Technical College

111 7th Street North

La Crosse, WI 54601

608-785-9464

WI Relay: 711

This position does not include benefits.

01

Please describe your availability.

Required Question

Employer Western Technical College

Address 400 7th Street N

PO Box 0908

La Crosse, Wisconsin, 54602

Website http://www.westerntc.edu/