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Admin and Office Spec III-PCS Division

Commonwealth of Virginia

Lynchburg, VA

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JOB DETAILS
SALARY
$45,000–$51,000 Per Year
SKILLS
Administrative Management, Administrative Skills, Budget Management, Budgeting, Communication Skills, Course Coordination, Data Quality, Detail Oriented, Documentation, Higher Education, Identify Issues, Information Technology & Information Systems, Leadership, Maintain Compliance, Operational Improvement, Operations Management, Problem Solving Skills, Reconciliation, System Operations, Systems Administration/Management, Time Management
LOCATION
Lynchburg, VA
POSTED
6 days ago

Title: Admin and Office Spec III-PCS Division

Agency: Central Virginia Community College

Location: Lynchburg - 680

FLSA: Nonexempt

Hiring Range: $45,000 to $51,000 annually

Full Time or Part Time: Full Time

Additional Detail

Job Description:

Based on demonstrated performance in the Professional & Career Studies division, CVCC seeks an experienced Administrative and Office Specialist III to lead scheduling, faculty support, student systems management, and operational coordination. This role is a key leadership support position responsible for ensuring accuracy, compliance, and efficiency.

Lead and manage course and faculty scheduling for the Professional & Career Studies division and provide support to the Professional and Career Studies division.

Ensure all faculty schedule submissions are accurate, compliant, and entered in a timely manner.

Coordinate classroom and space scheduling across divisions.

Serve as a subject matter expert in faculty rank and pay systems, including policy compliance and system transitions.

Collaborate with HR, academic leadership, and administrative offices to resolve payroll, contract, and scheduling issues.

Maintain and reconcile departmental budgets, ensuring accurate documentation and timely processing.

Provide functional and technical expertise in Student Information Systems (SIS) and support system troubleshooting and improvements.

Support academic catalog management (Acalog) and ensure accuracy of curriculum and course data.

Act as a trusted advisor to leadership, providing input on operational decisions and improvements.

Minimum Qualifications:

  • High school diploma or equivalent combination of education and experience.
  • Experience in higher education operations, academic scheduling, or administrative leadership.
  • Strong knowledge of faculty scheduling processes and student information systems.
  • Experience with financial tracking, budgeting, and reconciliation.
  • Demonstrated ability to work independently and manage complex operational responsibilities.
  • Strong attention to detail and commitment to data accuracy.
  • Excellent communication and problem-solving skills.
  • Problem solving abilities

Additional Considerations:

  • Associates degree or higher in Administrative Management Technology or related field
  • Experience with Acalog and academic catalog systems.
  • Familiarity with VCCS faculty rank and pay policies.
  • Experience supporting system implementations (e.g., Cardinal).
  • Experience working across multiple divisions in a college environment

About the Company

C

Commonwealth of Virginia