ADD Office and Facilities Coordinator

Auto Data Direct (ADD), a division of Reynolds and Reynolds, stands at the forefront of delivering fast, accurate, and real-time access to motor vehicle, vessel, and driver license records is looking for an Office and Facilities Coordinator to join our team.

As the Office and Facilities Coordinator, you will be responsible for :

• Overseeing main facility, additional facility, and fleet vehicles
• Serving as liaison with corporate on all facility-related matters
• Coordinating building maintenance, repairs, and contractors
• Managing safety infrastructure and conduct annual inspections
• Overseeing routine maintenance (generator, pest control, HVAC)
• Acting as primary contact for cleaning staff
• Ensuring proper function of electrical, mechanical, and plumbing systems
• Managing fleet vehicle issues, maintenance, and checkout requests

Other duties include:

• Managing vendors, including NAD requests and W-9 compliance
• Coordinating associate events and internal meetings
• Processing invoices, check requests, and vendor payments
• Performing credit card reconciliations
• Administering associate drug testing
• Supporting onboarding and offboarding processes
• Ordering and maintaining office supplies, snacks, and beverages
• Maintaining conference room readiness
• Ordering and managing inventory of temp tags and related materials

#LI-Hybrid

We strive to offer an environment that provides our associates with the right balance between work and family. We offer a comprehensive benefits package including:

• Medical, dental, vision, life insurance, and a health savings account
• 401(k) with up to 6% matching
• Professional development and training
• Promotion from within
• Reynolds offers a hybrid work schedule, based on position eligibility. Following completion of your training period, eligible associates may work-from-home up to two days per week.
• Paid vacation and sick days
• Eight paid holidays
• Referral bonuses

Reynolds and Reynolds promotes a healthy lifestyle by providing a non-smoking environment. Reynolds and Reynolds is an equal opportunity employer.