Activity Funds Manager

''193187'',''true'',''193187'',''false'',''Submission for the position: Activity Funds Manager - (Job Number: 2600012G)'',''false'',''193187'',''false'',''true'',''Activity Funds Manager '',''2600012G'',''!*!Job Overview

The Activity Funds Manager is responsible for maintaining an efficient and effective operation of student activity funds by performing account reconciliations, analyzing financial data, supervising staff and preparing monthly, quarterly and annual financial reports. This position will provide support to school principals, bookkeepers and secretaries to ensure consistency of district accounting policies and procedures over student activity and campus activity funds.

Position Description

Essential Duties and Responsibilities

• Maintain oversight for budget and actual transactions in campus activity funds and review each of the accounts of each school's student activity fund for deficit balances and prepare activity fund bank reconciliation
• Supervise, train and manage Activity Fund Specialist and Itinerant Bookkeepers and perform yearly evaluations of staff
• Maintain the District's Activity Fund Manual and review, recommend and implement improvements to procedures and processes
• Coordinate preparation of Comprehensive Annual Financial Report (CAFR) and prepare schedules for outside auditors
• Act as liaison between campus principals, campus bookkeepers and the accounting department
• Develop reports in financial accounting system. Review and ensure monthly sales tax reports due to the state for taxes collected and filed on a timely basis.
• Research and test system upgrades or new financial and other business office software to identify potential problems for end-users
• Utilize a wide range of office equipment, including computer technology and software/hardware systems used in the District

Supervisory Responsibilities

• Lead, motivate, and train direct reports while fostering collaboration.
• Set goals, monitor performance, provide feedback, and address concerns with corrective actions when necessary
• Ensure compliance with policies, optimize workflows, manage budgets, and allocate resources effectively
• Maintain open communication, address challenges, facilitate discussions, and make informed decisions to resolve issues.

'',''!*!Job Overview

The Activity Funds Manager is responsible for maintaining an efficient and effective operation of student activity funds by performing account reconciliations, analyzing financial data, supervising staff and preparing monthly, quarterly and annual financial reports. This position will provide support to school principals, bookkeepers and secretaries to ensure consistency of district accounting policies and procedures over student activity and campus activity funds.

Position Description

Essential Duties and Responsibilities

• Maintain oversight for budget and actual transactions in campus activity funds and review each of the accounts of each school's student activity fund for deficit balances and prepare activity fund bank reconciliation
• Supervise, train and manage Activity Fund Specialist and Itinerant Bookkeepers and perform yearly evaluations of staff
• Maintain the District's Activity Fund Manual and review, recommend and implement improvements to procedures and processes
• Coordinate preparation of Comprehensive Annual Financial Report (CAFR) and prepare schedules for outside auditors
• Act as liaison between campus principals, campus bookkeepers and the accounting department
• Develop reports in financial accounting system. Review and ensure monthly sales tax reports due to the state for taxes collected and filed on a timely basis.
• Research and test system upgrades or new financial and other business office software to identify potential problems for end-users
• Utilize a wide range of office equipment, including computer technology and software/hardware systems used in the District

Supervisory Responsibilities

• Lead, motivate, and train direct reports while fostering collaboration.
• Set goals, monitor performance, provide feedback, and address concerns with corrective actions when necessary
• Ensure compliance with policies, optimize workflows, manage budgets, and allocate resources effectively
• Maintain open communication, address challenges, facilitate discussions, and make informed decisions to resolve issues.

'',''!*!Qualification Requirements

To perform this job successfully, an individual must be able to perform each of the above essential duties satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilities, required unless otherwise stated as preferred. Reasonable accommodations may be made to enable individuals with disabilities to perform the essentials functions.

• Bachelor''s degree in accounting, finance or management
• A Bachelor's Degree plus four years of school district accounting experience will be considered in lieu of the degree requirement
• Knowledge of governmental accounting and TEA's Financial Accountability System Resource Guide (FASRG)
• Ability to perform complex computer operation functions
• Ability to understand and apply technical information
• Ability to establish and maintain effective working relationships with staff, campus principals and bookkeepers
• Ability to communicate effectively, both orally and in writing

Physical Requirements/Working Conditions

The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in classrooms, offices, work stations and meeting rooms.

The position requires occasional walking, standing, sitting, bending, stooping, kneeling, crouching, crawling, and lifting/carrying work related items weighing less than 40 pounds, such as books, papers and presentation materials. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus. Attendance at conferences and professional development is required. Work involves everyday risks and discomforts which require normal safety precautions when operating equipment or performing job duties. May work prolonged or irregular hours and must be able to maintain emotional control under stress.

Additional Information

• Some assignments are subject to completion within strict time constraints and involve the potential stress associated with time-sensitive completion of tasks. Daily attendance and punctuality at work on time every day are essential functions of the job. Tasks involve maintaining security of funds at all times as well as confidentiality of information.

'',''!*!Qualification Requirements

To perform this job successfully, an individual must be able to perform each of the above essential duties satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilities, required unless otherwise stated as preferred. Reasonable accommodations may be made to enable individuals with disabilities to perform the essentials functions.

• Bachelor''s degree in accounting, finance or management
• A Bachelor's Degree plus four years of school district accounting experience will be considered in lieu of the degree requirement
• Knowledge of governmental accounting and TEA's Financial Accountability System Resource Guide (FASRG)
• Ability to perform complex computer operation functions
• Ability to understand and apply technical information
• Ability to establish and maintain effective working relationships with staff, campus principals and bookkeepers
• Ability to communicate effectively, both orally and in writing

Physical Requirements/Working Conditions

The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in classrooms, offices, work stations and meeting rooms.

The position requires occasional walking, standing, sitting, bending, stooping, kneeling, crouching, crawling, and lifting/carrying work related items weighing less than 40 pounds, such as books, papers and presentation materials. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus. Attendance at conferences and professional development is required. Work involves everyday risks and discomforts which require normal safety precautions when operating equipment or performing job duties. May work prolonged or irregular hours and must be able to maintain emotional control under stress.

Additional Information

• Some assignments are subject to completion within strict time constraints and involve the potential stress associated with time-sensitive completion of tasks. Daily attendance and punctuality at work on time every day are essential functions of the job. Tasks involve maintaining security of funds at all times as well as confidentiality of information.

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